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About BukuWarung

BukuWarung is a technology company supported by Y-Combinator, dedicated to providing digital tools for 60 million micro, small, and medium enterprises (MSMEs) in Indonesia. Our goal is to help these businesses become financially knowledgeable, manage their operations efficiently, and expand through our platform offering digital payments and lending solutions. Supported by leading international investors, BukuWarung is reimagining the MSME sector.

Job Overview

We aim to hire a meticulous, highly organized, and proactive Personal Assistant who will deliver comprehensive support across both professional responsibilities and personal affairs. The successful candidate will expertly coordinate complex calendars, manage household activities, and assist with personal administration. This position demands outstanding time organization, communication skills, the ability to juggle multiple tasks discreetly, and professionalism.

Primary Responsibilities

Manage detailed calendars by scheduling meetings, appointments, and events.
Arrange and confirm reservations for venues, restaurants, and travel logistics as required.
Serve as the main contact for meetings, guaranteeing all attendees are informed and ready.
Maintain active residence permits and coordinate renewals with the People Operations team.
Supervise household operations ensuring seamless daily functioning.
Coordinate grocery shopping, meal planning, and inventory control.
Organize and schedule household employees like maids, cleaners, and maintenance staff.
Track household budgets, manage expenses, and oversee payments for utilities and subscriptions.
Maintain household supplies by ensuring proper stock levels.
Promptly address any household-related emergencies or issues.
Facilitate communication between the household and local community.
Support personal lifestyle management including workout schedules, leisure, meals, and social engagements.
Research and arrange personal growth activities such as language lessons, fitness training, or hobbies.
Plan and arrange personal trips, events, and vacations, including bookings and itineraries.
Assist with errands like dry cleaning or gift purchasing.
Provide reminders and assistance regarding health appointments, medication, and wellness objectives.
Act as a reliable partner supporting balanced work-life integration and personal goal achievement.

Qualifications and Skills

Demonstrated experience in roles such as Executive Assistant or Personal Assistant.
Outstanding organizational and time management capabilities.
Effective verbal and written communication skills.
Proficiency with calendar management tools (e.g., Google Calendar, Outlook) and productivity software.
Ability to manage sensitive information confidentially and professionally.
Resourceful problem-solver able to independently tackle challenges.
Knowledgeable in household management and coordinating personal errands.
Adaptable to shifting priorities and schedules.
Proficiency in English communication.

Personal Traits

Self-driven with a proactive 'can-do' approach.
Highly attentive to detail and thorough in completing tasks.
Trustworthy, dependable, and maintains confidentiality.
Approachable and capable of fostering strong workplace relationships.
Patient and empathetic, focusing on supporting employer well-being.

Working Conditions and Benefits

Standard working hours: 9 AM to 6 PM, flexible to occasional evening or weekend duties.
Preference for in-person attendance five days a week; flexible remote work possible as needs arise.
Open to benefit discussions while aligning on salary terms.

Personal Assistant