Personal Assistant - Family Office Support

Role Overview

We are seeking a dedicated Personal Assistant to provide comprehensive support to a High Net Worth family's office. This position focuses on day-to-day personal, administrative, and operational duties within the family office, distinct from the primary business operations. The ideal candidate thrives in a high-trust environment, demonstrating strong organizational skills, ownership mentality, and the ability to manage complex tasks linked to investments, documentation, compliance, and project oversight. This role emphasizes thorough execution and ensuring nothing is overlooked.

Key Responsibilities

• Oversee and manage the personal and family calendar, including appointments and commitments.
• Support administrative functions within the family office by monitoring documentation related to investments, ensuring accuracy, completeness, and timely filing.
• Conduct compliance verifications, track deadlines, gather required signatures, and coordinate follow-ups among multiple stakeholders.
• Handle household logistics by managing property-related bills and payments, while identifying potential opportunities for cost savings.
• Lead project management efforts for various family and property-related tasks, ensuring complete execution from initiation to conclusion.
• Organize travel plans for the family, including itineraries, flight bookings, accommodation, visa arrangements, and transportation.
• Schedule appointments, services, and make reservations as necessary.
• Act as a liaison between household staff, vendors, advisors, and service providers to ensure seamless operations.
• Manage multiple responsibilities concurrently while consistently meeting set deadlines.

Candidate Requirements

• Minimum of five years of experience in a similar role.
• Previous background as a Personal Assistant supporting a High Net Worth individual, family, or family office.
• Strong administrative and organizational skills with comfort handling documentation, compliance assessments, and financial or investment documentation.
• Excellent communication abilities and adept at managing various stakeholders effectively.
• Highly proactive with a strong commitment to meeting deadlines and taking complete ownership of tasks until finalized.
• Exceptional multitasking skills and the capacity to thrive amid complex and detailed environments.
• Maintains high levels of discretion and confidentiality in all assignments.
• Proficiency in Arabic is advantageous but not mandatory.
• Willingness to work flexibly and be available as needed.

Additional Information

This role is tailored for individuals who are execution-driven, adept problem solvers focused on detail orientation and task completion rather than those attracted primarily by lifestyle aspects.