Payroll Specialist

Job Summary

We are seeking a Payroll Specialist to join a Mechanical Contractor firm in Guelph, Ontario. This full-time, permanent position requires managing accurate and timely payroll processing, maintaining employee payroll records, and ensuring adherence to company policies as well as applicable legislation. The role demands a detail-oriented and organized professional experienced with payroll systems, who will also support finance and HR departments with payroll-related reporting and administrative duties.

Key Responsibilities

• Execute bi-weekly payroll accurately utilizing NetSuite and Payworks software.
• Perform monthly reconciliations of payroll-related accounts and documentation.
• Maintain and routinely update employee payroll files and related documents.
• Handle year-end payroll procedures including preparation of T4 slips.
• Produce payroll reports, analyze inconsistencies, and resolve payroll-related discrepancies.
• Complete all payroll remittances such as EHT, EI, CPP, income tax deductions, WSIB, and other statutory obligations.
• Ensure payroll processes comply fully with federal and provincial legislation.
• Address and respond professionally to employee payroll inquiries in a timely manner.
• Offer administrative assistance related to payroll and perform additional duties as assigned.

Required Qualifications

• Experience processing payroll using payroll software, with Payworks experience highly preferred.
• Demonstrated knowledge of Ontario's Employment Standards Act (ESA) in relation to payroll.
• Mandatory Payroll Compliance Practitioner (PCP) certification.
• Proficiency in Microsoft Office applications including Excel, Word, and Outlook.
• Strong attention to detail combined with effective analytical and problem-solving skills.
• Familiarity with job costing processes is advantageous.
• Ability to manage confidential information with discretion and professionalism.
• Availability to work Monday through Friday, 8:00 a.m. to 5:00 p.m. onsite in Guelph.

Compensation and Work Schedule

The role offers an annual salary starting at $65,000 along with benefits and an RRSP contribution package. The work schedule is Monday to Friday, from 8:00 a.m. to 5:00 p.m., fully onsite in Guelph, Ontario.