Payroll Specialist

About Legence

Legence (Nasdaq: LGN) specializes in engineering, consulting, installation, and maintenance services for mission-critical systems in buildings, focusing on HVAC, process piping, and MEP systems. The company improves energy efficiency, reliability, and sustainability for new and existing facilities and serves clients including more than 60% of the Nasdaq-100 Index.

Job Responsibilities

• Audit new hire and departure data from DayForce to guarantee complete accuracy in payroll entries, promptly reporting any discrepancies to Human Resources.
• Maintain employee payroll records by updating tax status and direct deposit information as needed.
• Address employee payroll inquiries; compute payments for contractors; process off-cycle paychecks including retroactive adjustments and final settlements.
• Administer involuntary wage deductions such as garnishments in compliance with legal orders.
• Provide employment verification upon request.
• Timely preparation of union and certified payroll reports.
• Adhere to company policies and assist with other duties as assigned.

Required Skills and Qualifications

• Experience with payroll software, preferably DayForce or other cloud-based systems like UKG, ADP, or Workday.
• Knowledge of relevant federal, state wage, tax laws, and payroll compliance standards.
• Strong command of Microsoft Excel and Office applications.
• Excellent organizational skills with meticulous attention to detail.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Confidential handling of sensitive payroll information.
• Professional and tactful customer service communication skills, both verbal and written.

Preferred Attributes

• Highly organized with the capacity to set priorities and develop action plans for timely task completion.
• Problem-solving skills including the ability to analyze incomplete data and make informed decisions.
• Strong mathematical aptitude and sound judgment.
• Collaborative mindset, comfortable working independently or in a team setting.
• Familiarity with union payroll procedures and reporting.

Education and Experience

• High school diploma or equivalent required.
• Four to six years of payroll experience.
• Sponsorship for work authorization is not available.

Compensation and Benefits

• Salary range: $75,000 to $85,000 annually, based on experience.
• Eligibility for annual performance-based bonus, contingent on individual and company performance.
• 401(k) plan with dollar-for-dollar company match up to 4% of eligible pay, with immediate vesting.
• Employer-provided medical, dental, vision, prescription, employee assistance, accident and illness coverage.
• Life and disability insurance offered with basic coverage of $50,000 and option for additional coverage purchases.
• Flexible vacation policy plus company holidays; separate paid sick leave for California employees.
• Reimbursement for business travel and related expenses per company policy.

Additional Information

If accommodation is needed during application or interview, candidates should contact the hiring team with the job title and requisition number. Candidates must currently have legal authorization to work in the U.S.; no visa sponsorship available. Legence is an equal opportunity employer committed to complying with all applicable laws and fostering a diverse workplace. Unsolicited resumes from recruiters without prior agreement will not be accepted or compensated.

Salary consideration will depend on skills, experience, and applicable market factors, with adherence to pay transparency laws.