Office Manager / HR Administrator

Overview

Join Gnosis Safe, a leading digital asset management platform designed for Web, Android, and iOS, overseeing assets exceeding $100 billion. The team is expanding, currently comprising over 35 members with a strong presence in Berlin, as well as A Coruna and Lisbon. The HR and Operations team includes two internal HR managers and an external recruitment agency, with plans for growth.

Role Summary

As an Office Manager and HR Administrator, your main responsibility will be fostering a positive workplace atmosphere while ensuring seamless execution of administrative processes supporting employee experience.

Key Responsibilities

• Facilitate HR in pre-onboarding and onboarding procedures.
• Manage employee documentation and maintain the company database.
• Coordinate relocation assistance via partnerships with European agencies.
• Arrange educational activities procurement for team members.
• Oversee receipts and invoices in partnership with the accounting manager.
• Handle procurement and inventory of company equipment.
• Organize social events and retreats collaborating with the HR team.
• Assist with travel planning using TravelPerk.

Systems and Tools

Familiarity with Kenjo (HR system), G Suite, Slack, Monday.com, and TravelPerk is utilized in this role.

Candidate Profile

• Minimum one year of experience in administrative roles such as Executive Assistant, Office Manager, or HR Operations.
• Proficiency with HR systems or database management.
• Exceptional organizational skills for planning both small personal celebrations and large company retreats.
• Passion for enhancing processes, exploring new tools, and contributing innovative ideas.
• Strong commitment to enriching employee experience from an HR and operations perspective.
• Fluent English communication and intermediate German proficiency.

Perks & Benefits

• Workspace located in Kreuzberg's trendy Full Node co-working space, dedicated to blockchain projects.
• Access to personal budgets for educational growth and conference participation.
• Opportunity to dedicate Friday afternoons to research or involvement in side projects within the ecosystem.
• Flat organizational structure promoting open communication and collaboration.
• Flexible work schedules with an established remote work culture.
• Provision of modern hardware and essential software tools for your role.

Growth and Culture

This is a chance to be part of a rapidly growing organization within the dynamic Web3 industry. Ideal for self-starters who enjoy taking initiative and delivering results in a team-oriented environment committed to shared goals.