Office / HR Administrator

Job summary

This role combines office administration, human resources support, and basic accounts coordination for a small but rapidly expanding team in Singapore. The position suits someone who is highly organized, detail-focused, and comfortable being the first contact for staff and external stakeholders. You will help keep day-to-day operations running smoothly, support management, and ensure processes remain compliant and up to date.

The role reports to senior management or the legal counsel. In addition to HR and office administration, it includes handling routine data entry linked to accounts and finance. The organization is looking for someone with integrity, strong teamwork, and excellent organizational ability.

Responsibilities

• Provide end-to-end HR support in line with company policies, Singapore employment rules, and MOM requirements.
• Keep employee files and internal records accurate and well organized.
• Manage matters related to CPF, GST, and company expenses.
• Prepare HR documents and support activities such as performance reviews, appointment letters, and staff onboarding.
• Process work pass applications and other employment-related submissions.
• File documents with government bodies according to Singapore MOM guidelines.
• Respond to employee questions on HR and workplace matters.
• Coordinate travel bookings and handle expense claims.
• Oversee resignation and exit procedures, including clearance handling.
• Make sure all HR and office practices follow applicable laws and internal rules.
• Take on additional tasks as assigned from time to time.
• Build a clear understanding of the company’s goals, challenges, and operating priorities.
• Handle routine accounts and finance data entry, including customer receipts, vendor and employee payments, reimbursements, sales invoices, and purchase invoices.
• Work with external auditors, GST consultants, and company secretaries on compliance-related matters.
• Follow up on outstanding customer and vendor balances and support monthly reconciliations.

Requirements

• Bachelor’s degree or higher from a recognized university, ideally in Human Resource Management or a similar discipline.
• Minimum 5 years of experience in HR administration, office administration, accounts support, or a comparable role.
• Experience in an IT company will be considered an added advantage.
• Demonstrated ability to manage senior stakeholders effectively.
• Strong working knowledge of Singapore labor laws and HR best practices.
• Proficiency with MS Office tools, especially Word and Excel.
• Excellent verbal and written communication skills for phone, email, and in-person interactions.
• Strong attention to detail, numerical ability, and an analytical mindset.
• Ability to stay focused, self-manage well, and adapt quickly to changing priorities.
• Good problem-solving, decision-making, and commercially minded analytical skills.
• Comfortable working independently, handling ambiguity, and adjusting to new situations.

Additional information

This is a full-time, onsite opportunity in Singapore. The job combines HR administration, office management, and finance-related coordination. No salary, vacancy count, start date, or application deadline was specified in the source.

Ideal candidate profile

The preferred applicant is a dependable self-starter who can balance administrative, HR, and basic accounting responsibilities while maintaining compliance and supporting a fast-moving team.