Office Coordinator & Tendering Specialist

Overview

KPM Engineering Solutions Pvt. Ltd. seeks a proactive Office Coordinator & Tendering Specialist based in Gurugram, Haryana. This role focuses on overseeing daily office operations, supporting sales coordination, managing tender processes, and facilitating communication across sales, technical, service, accounts, and management teams. It is a non-technical position that requires ensuring the smooth and timely execution of administrative and coordination tasks.

Key Responsibilities

• Manage daily sales and office activities efficiently.
• Liaise with sales, technical, service, accounts, and management teams for cohesive operations.
• Track and maintain records of sales enquiries, quotations, orders, and ensure timely follow-ups.
• Identify relevant tenders and handle their documentation, submission, and follow-up for both government and private sectors.
• Maintain tender documentation including deadlines, EMDs, submission status, and related correspondence.
• Collaborate with the technical team to prepare necessary technical documents for tenders.
• Prepare and organize commercial documents, quotations, letters, and other sales paperwork.
• Facilitate communication with customers and direct enquiries to the appropriate internal teams.
• Keep comprehensive records of customers, enquiries, quotations, tenders, and orders.
• Coordinate general office management and administrative responsibilities.
• Assist management by preparing reports and monitoring business tracking activities.
• Organize meetings, schedules, documentation, and internal communications efficiently.

Candidate Requirements

• Graduate degree in any discipline.
• 1 to 4 years of relevant experience in office coordination, sales coordination, tender management, or similar administrative roles.
• Proficient with MS Office applications including Excel and Word.
• Strong written and verbal communication abilities.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Comfortable interacting with customers, vendors, and internal teams.
• Attention to detail with strong documentation management capabilities.

Preferred Qualifications

• Experience utilizing e-tendering portals such as GeM, CPPP, or similar platforms.
• Background in B2B, engineering, electrical, or industrial equipment companies.
• Familiarity with preparing tender and commercial documentation.

Candidate Profile

The ideal candidate is well-organized, dependable, and proactive, capable of monitoring numerous activities to guarantee timely completion. This role is critical as a central point of coordination within the company.

Additional Information

Location: Gurugram (Gurgaon), Haryana
Salary: Competitive, based on qualifications and experience