Logistics & Administration Executive

About the Role

This position is designed to ensure seamless management of logistics, site operations, office administration, and daily HR support. The individual will be responsible for organizing deliveries and installations, working closely with labor contractors, transportation providers, vendors, and internal teams. This role also includes offering assistance in administrative duties and employee-related processes.

Key Responsibilities

• Plan and manage delivery and installation timelines efficiently.
• Arrange transportation and collaborate with transporters for timely movements.
• Coordinate labor requirements according to project and site needs.
• Liaise with project managers, clients, and installation personnel to guarantee prompt execution.
• Track material shipment progress and delivery updates.
• Ensure availability of all necessary materials and manpower before dispatches.
• Oversee site access permissions, delivery scheduling, and installation plans.
• Maintain and update documentation including delivery records and challans.
• Address logistics and site coordination challenges without delay.
• Manage day-to-day office administration tasks.
• Organize housekeeping, pantry services, facility upkeep, and other office maintenance activities.
• Handle procurement and inventory of office supplies and stationery.
• Keep accurate records of office assets and inventories.
• Work with vendors for annual maintenance contracts, repairs, and related services.
• Manage dispatch of couriers and official documents.
• Assist with travel and accommodation planning as needed.
• Maintain records of employee attendance and leaves.
• Support onboarding processes and maintain employee documentation.
• Help schedule recruitment activities and coordinate interviews.
• Maintain organized employee files and HR documentation.
• Facilitate employee engagement initiatives.
• Provide necessary attendance information to payroll.
• Ensure adherence to company policies, maintaining related HR records.
• Collaborate effectively with all internal departments.
• Prepare comprehensive reports and uphold precise record keeping.
• Manage multiple assignments and meet deadlines consistently.
• Identify operational challenges and recommend proactive solutions.

Qualifications & Skills

• Demonstrated strong abilities in planning and coordinating operations.
• Excellent communication and interpersonal skills.
• Capability to handle multiple priorities simultaneously.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Well-developed organizational and problem-solving faculties.
• Self-motivated with a capacity to work independently and take responsibility.

Experience Required

Between 2 to 5 years of relevant experience in logistics, administration, or operations. Previous exposure to project coordination or office administration roles is preferred.