Human Resources Assistant - Interview Scheduler

Job Overview

Defense Systems is looking for a dedicated Interview Scheduler to join their Talent Acquisition Operations team remotely, specifically for East Coast candidates. This position involves coordinating interview logistics, managing candidate scheduling, and supporting the hiring process to ensure a smooth candidate experience.

Key Responsibilities

• Facilitate the scheduling of interviews between candidates, recruiters, and hiring managers.
• Send calendar invitations, confirmations, and distribute interview-related materials using Outlook.
• Coordinate travel arrangements for candidates and manage related expense reimbursements as needed.
• Maintain meticulous records using Workday and Microsoft Office tools.
• Handle scheduling challenges promptly while providing excellent service and ensuring accuracy.
• Uphold confidentiality and assist with additional Talent Acquisition projects as assigned.

Required Qualifications

• High school diploma or GED plus at least four years of administrative experience, or a bachelor's degree.
• Proficiency with Microsoft Office suite and Workday software.
• Excellent organizational abilities, problem-solving skills, and communication proficiency.
• Capacity to operate independently in a fast-paced environment.

Preferred Qualifications

• Experience specifically scheduling interviews within Talent Acquisition.
• Background in Human Resources or Talent Acquisition roles.

Additional Information

• Work schedule is Monday through Friday, from 8:30 AM to 5:30 PM.
• This is a fully remote position intended for candidates residing on the East Coast.
• No travel is required for this role.