Executive Assistant to the CEO

Overview

We are seeking an Executive Assistant to provide expert administrative support to the CEO and other senior executives at ESPO Corporation, located in Boston, MA. This permanent, full-time position offers a competitive salary ranging from $100,000 to $130,000 annually.

Key Responsibilities

• Deliver comprehensive administrative support including drafting correspondence, preparing presentations and reports, managing press releases, and maintaining organizational contacts.
• Attend meetings to take and distribute minutes, manage mail sorting, and coordinate supply orders.
• Support research grant applications, track reporting requirements, and conduct web research on federal funding trends.
• Monitor industry publications and websites to identify relevant articles and opportunities for the department.
• Serve as the primary contact for the office, managing communications from departments, donors, media, scientists, politicians, advocacy organizations, and occasionally opposition groups.
• Arrange and schedule meetings and travel plans while ensuring prompt processing of travel reimbursements.

Qualifications and Experience

• Bachelor's degree in a related field or equivalent training combined with relevant experience is required.
• Three to five years in progressively responsible office administration roles with advanced proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).
• Preferred: One to two years of professional experience in project management, data management, policy research, non-profit fundraising, or related areas.
• Excellent communication and interpersonal skills with the ability to interact diplomatically across a variety of stakeholders.
• Highly organized with the ability to multitask, set priorities, and meet tight deadlines while keeping team members organized.
• Strong written and verbal communication capabilities and effective critical thinking skills to independently handle tasks following initial directions.

Additional Information

ESPO Corporation has provided staffing and technical recruiting services since 1965 with a focus on inclusivity and equal employment opportunities. The company offers a comprehensive benefits package, including paid time off, group health and dental insurance, and a 401(k) plan, subject to eligibility after waiting periods.

We encourage applicants from all backgrounds and emphasize diversity, offering assistance for applicants needing support during the hiring process.