Executive Assistant to the CEO

About The COOL Company

The COOL Company stands as a global frontrunner in AI-driven advertising technology, aiding brands, agencies, and publishers in simplifying their advertising efforts and enhancing results. Their advanced platform, powered by COOL AI, seamlessly integrates creative generation, media activation, optimization, and attribution into a continuously evolving system. Unlike traditional fragmented tools, COOL AI performs thousands of real-time micro-optimizations across various digital channels including search, social, display, video, and connected TV, allowing customers to launch campaigns faster, maintain ongoing optimization, and realize superior business outcomes.

The company’s impressive innovation and expansion have earned them numerous accolades such as being a seven-time Inc. 5000 honoree for America’s Fastest-Growing Private Companies, two-time Deloitte Technology Fast 500 recipient, recognition on Crain's New York Fast 50 list, awards from Digiday Media for digital media modernization, and a ranking among Adweek's Top 10 Fastest Growing Solution Providers worldwide.

Committed to shaping the future of advertising where every signal translates into intelligence and every optimization fuels performance, The COOL Company's global growth requires driven, curious individuals eager to engage with trailblazing AI technology, tackle challenging problems, and redefine the boundaries of modern advertising.

Role Overview

We are looking for a highly efficient, detail-focused, and proactive Executive Assistant to deliver comprehensive support to our CEO in a fast-paced AdTech environment. This role demands over five years of executive support experience combined with outstanding communication skills, excellent judgment, and the capacity to juggle various priorities across multiple time zones with utmost professionalism and confidentiality.

Key Responsibilities

• Deliver executive-level administrative assistance to the CEO.
• Organize and manage complex calendars, scheduling, and coordination across different time zones.
• Oversee email correspondence by prioritizing messages and drafting official communications.
• Arrange and coordinate internal and external meetings, preparing agendas, related documents, and follow-up action points.
• Plan and coordinate travel logistics for domestic and international trips including flights, accommodations, and itineraries.
• Assist with preparation for meetings, take detailed notes, and monitor follow-up tasks.
• Serve as a liaison between the executive, internal teams, external partners, and stakeholders.
• Keep organized records, documentation, and reports meticulously maintained.
• Support special projects, conduct research, and handle operational duties as needed.
• Anticipate executive needs and proactively resolve issues to ensure smooth daily operations.

Qualifications

• Minimum of 5 years’ experience supporting executive leadership.
• Exceptional English verbal and written communication skills.
• Strong organization and time management capabilities.
• Capability to handle confidential information with discretion.
• Experience coordinating activities across various international time zones.
• Proficiency with Google Workspace, Slack, Zoom, and calendar management software.
• Attention to detail and an ability to prioritize workload effectively.
• Comfortable working within a fast-moving startup environment.

Preferred Qualifications

• Background in technology or AdTech industries.
• Previous experience supporting senior executives or C-level management.
• Excellent multitasking and project management skills.

What We Offer

• Close collaboration with senior leadership.
• Insight into a rapidly expanding global AdTech firm.
• Engaging, dynamic, and cooperative workplace culture.

Cultural Expectations

• Availability primarily between 9:30 AM and 6:30 PM Eastern Time.
• Adopt a player/coach approach — willing to both execute and lead initiatives.
• Ability to manage and prioritize multiple simultaneous projects meeting deadlines.
• Open to giving and receiving candid feedback constructively.
• Demonstrates strong teamwork and collaboration skills.
• Entrepreneurial spirit with adaptability and eagerness to learn.
• Curiosity-driven, research-oriented, and data-informed decision maker.
• Proactive in exploring solutions and applying creative thinking.
• Excellent communication skills and sense of humor, with an appreciation for online culture.
• Thrives in a startup environment and culture.