Executive Assistant to the CEO

About Mnzil

Mnzil is a leading co-living and transportation platform dedicated to blue-collar workers in Saudi Arabia. We provide scalable, tech-driven, and affordable housing solutions, enhancing the dignity of workers. Our hybrid model, encompassing subleasing, building development, and a C2B marketplace, allows us to manage worker housing and transportation for companies seamlessly, while also generating income for property owners.

Job Description: Executive Assistant to the CEO

Mnzil is seeking a highly capable Executive Assistant to provide strategic and operational support to the CEO. This senior-level position is crucial for a fast-growing prop-tech company focused on transforming labor housing and real estate services. The ideal candidate will act as a force multiplier, ensuring the CEO's strategic priorities are executed across all departments and maintaining a high standard of office operations. This role requires a proactive individual who thrives in a complex, dynamic environment and is adept at anticipating needs.

Requirements

• A minimum of 5 years of professional experience supporting C-level executives, preferably in a fast-paced or multi-entity setting.
• Professional fluency in both written and spoken English is essential.
• Demonstrated high proficiency with Microsoft Office Suite, ERP systems, and digital workflow tools.
• A strong sense of responsibility and a proactive approach to anticipating and addressing needs.
• Exceptional executive presence and the ability to professionally interact with government entities and key partners.

Roles and Responsibilities

Strategic Calendar & Time Management

• Provide direct support to the CEO, meticulously managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Attend leadership meetings to accurately record action items and proactively follow up with department heads to ensure timely completion of deliverables.
• Prepare comprehensive reports, presentations, and meeting materials for senior management.
• Coordinate intricate travel logistics and manage all administrative requirements for the CEO, including expenses, memberships, reservations, and documentation.

Office Operations

• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation preparation for hiring, approvals, and administrative tasks.
• Oversee general office logistics, including supply management, record maintenance, and ensuring adherence to company policies.

Cross-Functional Collaboration

• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and facilitating communication.
• Support the CEO's strategic objectives by assisting with special projects, event planning, and ad-hoc tasks as needed.

Document & Workflow Excellence

• Handle all confidential information and communications with the highest level of professionalism and discretion.
• Ensure accuracy and attention to detail in preparing and editing correspondence, reports, presentations, and other documents.