Executive Assistant to Business Owner

Position Overview

Located in Southern Ireland near University College Dublin, this full-time role is office-based with options to work from home when the business owner is traveling. We are seeking a highly organized, proactive, and trustworthy Executive Assistant to support the business owner in managing both professional and personal operations efficiently and discreetly. This role demands someone who thrives in a dynamic environment, anticipates challenges, and handles sensitive information with utmost confidentiality.

Key Responsibilities

• Managing the business owner's email and communications by prioritizing, responding when appropriate, and ensuring important correspondence is addressed timely.
• Overseeing the business owner’s complex and rapidly changing schedule, balancing priorities, and ensuring punctuality and readiness for all commitments without needing close supervision.
• Preparing for meetings, documenting outcomes, following up on action items, and assisting the broader team with documentation, presentations, proposals, and pitch materials.
• Coordinating domestic and international travel arrangements to maximize productivity and ensure seamless trips.
• Maintaining strict confidentiality regarding business and personal information, adhering to secrecy agreements beyond the term of employment, and conducting oneself with high professionalism and impeccable judgment.

Candidate Profile

• Exceptionally organized, capable of handling multiple priorities calmly and without stress.
• Proactive mindset, identifying and initiating necessary tasks independently.
• Confident communicator capable of representing senior leadership professionally.
• Familiar and comfortable with emerging technologies, including AI applications, to enhance productivity.
• Trustworthy, discreet, and respectful of confidentiality requirements.
• Composed and reliable in fast-paced and evolving situations.
• Proven experience as an Executive Assistant or equivalent high-trust role.

Why This Role is Important

This position allows the business owner to focus on core value-generating activities such as relationship-building and strategic leadership by entrusting daily operational and personal support tasks to a dependable Executive Assistant who ensures smooth running of activities.

Application Instructions

Interested candidates should submit a resume along with a cover letter detailing how their experience fits the role requirements, emphasizing project management skills, financial acumen, efficiency, and technology usage, especially AI.