Executive Assistant

About AdventHealth

Joining AdventHealth means becoming part of a community committed to holistic care—nurturing body, mind, and spirit. The organization fosters professional growth and spiritual enrichment by extending the healing ministry of Christ, valuing each individual's unique experience and contributions to the mission.

Benefits and Perks

• Health benefits including Medical, Dental, Vision, Life, and Disability Insurance starting from day one
• Paid Time Off available immediately
• 403-B Retirement Plan enrollment
• Four weeks of fully paid parental leave
• Opportunities for career growth and development
• Resources supporting overall well-being and mental health
• Pet-related benefits

Work Schedule and Location

This is a full-time role working daytime shifts in Riverview, Florida at 9330 US HIGHWAY 301 S, zip code 33578.

Role Responsibilities

• Organize and maintain the executive's calendar, scheduling meetings and appointments.
• Handle all communication for the executive and department, including emails, written documents, and phone calls.
• Manage department phone lines by troubleshooting issues, directing callers, screening mail, and ensuring proper follow-up.
• Oversee department invoicing processes such as receipt, validation, filing, processing payments, and preparing monthly expense reports.
• Maintain and procure necessary office supplies for the department.
• Support the creation and modification of PowerPoint presentations and graphic materials; maintain Excel files for reporting purposes.
• Attend department meetings to take minutes, transcribe, and prepare documentation when required.
• Manage electronic filing systems for the department.
• Assist with project management tasks and annual operating budget development; support strategic planning efforts.
• Represent the department on interdisciplinary teams and at community events.
• Perform additional duties as assigned.

Key Skills and Qualifications

• Proficiency in Microsoft Word, Excel, and PowerPoint is essential.
• Exceptional interpersonal skills to effectively communicate with management at all levels and external vendors.
• Strong organizational ability, meticulous attention to detail, and capability to multitask efficiently.
• Experience handling sensitive and confidential information with discretion.
• Ability to work collaboratively in teams or independently as required.
• Competent mathematics skills to work effectively with spreadsheets.
• Professional demeanor in all interactions with internal and external stakeholders.
• Excellent verbal and written communication skills demonstrated through application and interviews.
• Preferred skills include experience with Visio, other Microsoft applications, advanced math skills, strong analytical and critical thinking, and formal executive clerical support training.

Educational and Experience Requirements

• High school diploma or equivalent required.
• Associate degree preferred; Bachelor's degree in Business or related fields is advantageous.
• Recommended 2+ years of experience in a medical or hospital department setting.
• Minimum 5 years of secretarial or administrative experience required.
• Previous administrative support experience for executives or C-suite preferred.

Additional Information

• Driver's License and Notary Public certification are preferred.

Physical and Legal Requirements

Applicants should review the physical demands of the role as outlined by organizational policies. Florida state law mandates level 2 background screening including fingerprinting for certain positions. More information is available via the Florida Care Provider Background Screening Clearinghouse. This employer complies with all applicable anti-discrimination laws.

Compensation

The salary range for this role is $45,196.93 to $84,071.39 annually.