Executive Assistant

Role Overview

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leaders in a fast-moving professional environment.

Executive Support

• Oversee demanding calendars, appointments, and day-to-day scheduling priorities.
• Arrange meetings with internal and external stakeholders across different time zones.
• Spot calendar conflicts in advance and resolve them proactively.
• Draft and prepare correspondence, reports, slide decks, and meeting documents.
• Treat sensitive information with complete confidentiality and discretion.

Travel and Logistics

• Handle detailed domestic and international travel planning.
• Organize travel plans, bookings, transportation, and related arrangements.
• Track travel schedules and help address changes or disruptions when they arise.
• Support travel needs before departure, throughout the trip, and after return.

Meetings and Events

• Set up meeting logistics such as conference rooms, catering, visitor access, and presentation materials.
• Assist with leadership meetings, departmental events, and town hall programs.
• Help coordinate conference attendance, memberships, and participation in business organizations.
• Manage follow-up communication and administrative tasks related to events.

Financial and Administrative Support

• Prepare and submit expense reports and reimbursement requests.
• Work with internal teams on invoices and payment processing matters.
• Keep org charts, contact lists, records, and administrative files up to date.
• Assist with reporting, data entry, and ad hoc special projects.

Office and Team Support

• Act as a dependable administrative partner for executives and business teams.
• Strengthen efficiency through strong organization and consistent follow-through.
• Contribute to special initiatives and departmental projects as required.

Qualifications

• At least 5 years of experience as an Executive Assistant supporting senior leaders in a corporate or professional services setting.
• Hands-on experience handling complex calendars and scheduling.
• Background in arranging both domestic and international travel.
• Experience preparing and processing expense reports.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience in a high-pressure, fast-paced work environment.
• Strong organizational, interpersonal, and communication abilities.

Work Location

This role follows a hybrid schedule, with a minimum of four onsite days each week in Washington, DC. Since the position is contract-based and onsite-focused, candidates should be prepared to work from the Washington DC-Baltimore Area.