Executive Assistant

About The Role

We are looking for an Executive Assistant who is highly organized, proactive, and flexible to provide top-level administrative support to the Chief of Staff to the CEO. This role demands great attention to detail, excellent communication, and the ability to juggle multiple priorities in a fast-moving work environment. The candidate must uphold confidentiality, exercise good judgment, and show initiative.

This position requires physical presence five days a week at our Midtown Manhattan office with minimal travel.

Key Responsibilities

• Manage intricate calendars involving coordination of internal and external meetings across various time zones
• Arrange both domestic and international travel plans and compile detailed itineraries
• Handle expense reports, purchase orders, and invoice processing promptly
• Prepare meeting agendas, document minutes, and ensure follow-up on action items
• Serve as a communication bridge between leadership and internal/external stakeholders
• Effectively prioritize duties and manage time between different executives
• Assist in creating presentations, formatting reports, and managing internal communications
• Organize and maintain files, documents, and company records
• Coordinate team activities including events, offsite meetings, as well as virtual and in-person meetings
• Support the onboarding process for new employees or external vendors

Qualifications and Skills

• Minimum of five years' experience assisting senior executives within a global company preferred
• Excellent organizational, multitasking, and time management capabilities
• Strong written and verbal communication proficiency
• Advanced skills in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar) along with familiarity with Zoom, Concur, and Slack platforms
• Demonstrated ability to deal with confidential information discretely
• A proactive, resourceful attitude with strong ownership and follow-through skills

Benefits

• Comprehensive healthcare plans including medical, dental, and vision coverage
• Paid time off and paid maternity/paternity leave
• Retirement savings plans
• Education benefits
• Family care programs
• Commuter transit benefit
• Subscription discounts and employee referral programs

Additional Information

Dow Jones is an equal opportunity employer committed to diversity and inclusion and provides reasonable accommodations for qualified individuals with disabilities during the application and interview process. Please contact the talent resource team for accommodation requests.

Base salary range for this role is between $110,000 and $140,000 annually. Compensation is competitive and may vary based on experience, skills, location, and other relevant factors. Bonus targets depend on market benchmarks and individual contributions.

Dow Jones is a global leader in news and business information with flagship publications such as The Wall Street Journal. This role is a non-union position within the Administration category of Dow Jones - OCEO business area.