Executive Administrative Assistant

Role overview

This position is for an Executive Administrative Assistant who will support the Chief Information Officer along with the leadership group that includes the VPs of Applications, Strategy & Operations, and Infrastructure Engineering. The role sits close to the core of technology and procurement operations and is intended for someone who can thrive in a high-visibility, fast-moving environment.

The assistant will work closely with the Senior Director of Portfolio Management & Operations and will help shape how the executive assistant function contributes strategic value.

Work arrangement and duration

This is a hybrid assignment based in San Mateo, California, and it is limited to local candidates. The role requires at least 2 onsite days each week. The contract term is 3+ months, with the possibility of extension.

Compensation

Pay is $50 per hour on W2.

Responsibilities

• Provide day-to-day executive support to the CIO, including managing email, calendars, travel arrangements, and expense submissions.
• Coordinate schedules and logistics for as many as four executives, including both internal and external meetings.
• Organize leadership offsites, team town halls, and recurring departmental meetings.
• Communicate effectively with senior leaders, customer executives, and business partners.
• Monitor shared priorities across teams and help connect workstreams and initiatives.
• Create polished presentations and internal updates that are appropriate for executive audiences.
• Maintain internal team pages and distribution lists so information stays accurate and easy to find.
• Support onboarding activities, culture initiatives, and employee recognition efforts.
• Handle confidential matters with professionalism, sound judgment, and discretion.
• Travel up to 10% for leadership events and on-site support.
• Contribute to the evolution of the EA function by using AI and agentic tools to improve productivity, automation, and strategic focus.

Requirements

• Bachelor’s degree preferred.
• At least 5 years of experience supporting VP-level or C-level executives in a fast-growing technology or client-facing setting.
• Experience in a public company environment is considered an advantage.
• Strong judgment in handling confidential and sensitive information.
• Excellent communication skills, with the ability to write and speak clearly and confidently.
• Strong interest in technology and curiosity about new developments in the field.
• Natural comfort with AI tools and emerging productivity platforms.
• Advanced proficiency in Google Workspace, especially Slides, Docs, and Sheets.
• Familiarity with tools such as Workday, Concur, Coupa, and Slack is a plus.

Additional information

This opening emphasizes strategic partnership, operational coordination, and executive-level communication. The organization is also looking for someone who can help modernize the assistant function by applying automation and AI-enabled workflows.

Application note

Interested candidates were asked to send a resume by email.