Document Controller

Overview

Zahr Freighters is looking for a meticulous and methodical Document Controller to join their Dubai team. This role is crucial for safeguarding and organizing freight-related documentation to streamline logistics activities effectively. The selected individual will ensure the precise handling and archiving of essential business documents, contributing to seamless freight operations.

Key Duties

• Oversee and maintain both physical and digital records related to freight, logistics, and company operations.
• Register, distribute, and monitor the flow of all incoming and outgoing documentation.
• Preserve accurate filing systems, document registers, and control logs for easy retrieval.
• Organize shipping papers, invoices, delivery slips, customs documents, and associated records.
• Review documents for completeness, correctness, and necessary authorizations.
• Manage document version control and updates per company standards.
• Liaise with logistics, warehouse, finance, and admin units to ensure comprehensive document handling.
• Generate document status updates and furnish reports for management as needed.
• Assist in internal and external audits by collecting pertinent documents promptly.
• Digitize documents by scanning, indexing, and archiving them in document management platforms.
• Handle sensitive freight, customer, and corporate information with strict confidentiality.
• Detect and address gaps or missing paperwork by coordinating follow-ups with relevant departments.

Qualifications

• Degree or diploma in Business Administration, Logistics, Document Management, or related discipline.
• Two to four years’ experience in document control, logistics administration, or a similar capacity.
• Familiarity with freight, shipping, or commercial documentation is advantageous.
• Well-versed in document filing and management protocols.
• Proficient user of Microsoft Word, Excel, Outlook, and digital document management tools.
• Exceptional attention to detail and strong record maintenance skills.
• Effective organizational and time management capabilities.
• Strong communication skills, both written and oral.
• Capable of maintaining confidentiality and managing work under tight deadlines.

Competencies and Skills

• Expertise in document control and archival systems.
• Knowledge of freight and logistics paperwork.
• Ability to manage filing, tracking, and archiving processes.
• Skilled in Microsoft Office Suite and document management software.
• High degree of accuracy and detail orientation.
• Strong communication and coordination aptitude.
• Time management and capacity to handle multiple tasks simultaneously.
• Upholding confidentiality and ethical standards.

Why Work With Zahr Freighters?

Joining Zahr Freighters as a Document Controller allows you to play an integral role in supporting efficient freight, shipping, and logistics operations by ensuring accurate documentation. Working in Dubai with seasoned logistics professionals, you'll have the opportunity to enhance your expertise and grow a fulfilling career within a dynamic and expanding freight company.