Document Controller

About the Company

Terracotta is an outsourcing firm providing recruitment, Employer of Record (EOR), manpower supply, and corporate services support throughout the UAE.

Role Overview

The company is hiring a meticulous and well-organized Document Controller to help manage records, keep documentation orderly, and support internal teams with day-to-day document handling. This role is a strong fit for someone who is starting out or building experience in document control and administration.

Working Arrangement

This is a full-time, on-site position. The schedule runs from Monday to Friday, 9:00 AM to 6:00 PM.

Responsibilities

• Sort, store, and maintain company documents in digital and paper formats.
• Receive incoming files, record them, circulate them to the relevant people, and archive them as per company process.
• Keep document versions current and ensure updates are properly controlled.
• Maintain registers and tracking sheets for document movement and status.
• Support teams by locating and retrieving documents when needed.
• Safeguard confidential and sensitive information at all times.
• Carry out routine checks to confirm documents are complete and accurate.
• Help prepare reports and handle other administrative duties as assigned.
• Work with internal stakeholders to make sure documents are submitted and approved on time.

Requirements

• Diploma or bachelor’s degree in Business Administration, Information Management, Engineering, or a similar discipline.
• 1 to 2 years of experience in administration or document control.
• Strong organization skills and a sharp eye for detail.
• Clear written and spoken English communication.
• Good working knowledge of Microsoft Office tools, especially Excel, Word, and Outlook.
• Prior use of document management platforms such as SharePoint is preferred.
• Ability to juggle multiple tasks and work within deadlines.
• Open to learning and comfortable in a busy, fast-moving setting.

Ideal Candidate Traits

• Structured and systematic in approach.
• Trustworthy when handling confidential information.
• Positive mindset and eagerness to learn.
• Capable of working alone as well as within a team.
• Strong skills in time management and problem-solving.
• Suitable for candidates looking to begin or grow a career in document control.

Additional Information

Work model: on-site. Working days: Monday to Friday. Working hours: 9:00 AM to 6:00 PM. Employment type: full-time.