Contracts Coordinator

Overview

Path Construction is looking for a Contracts Coordinator to assist the contracts team in managing and executing contracts, agreements, and related paperwork from initiation through completion. This role offers critical administrative and coordination support across internal project teams, subcontractors, vendors, and clients, ensuring all agreements are properly organized, accurate, and aligned with company standards.

The successful candidate will demonstrate meticulous attention to detail, excellent organizational abilities, and the confidence to enforce compliance with Path's policies. Working closely with the Contracts Manager, the role involves daily coordination activities such as managing deadlines, tracking project information, and supporting purchasing procedures.

This is a full-time position located onsite at Path Construction's regional office in Arlington Heights, Illinois.

About Path Construction

Established in 2008 and headquartered in Arlington Heights, IL, Path Construction is a national general contractor engaged in a broad spectrum of commercial construction markets. With projects across the United States, Path Construction is recognized for delivering quality services while building enduring relationships with clients, partners, and the communities involved.

At Path, employees are valued as the core asset. The company seeks motivated, entrepreneurial-minded individuals eager to grow their careers while creating real impacts on projects and communities served.

Key Responsibilities

• Support the Contracts Manager during the purchasing process by managing contract documentation.
• Create and revise agreements and contract exhibits using company templates in Word, incorporating tracked changes per internal feedback.
• Record and document comments during contract reviews with subcontractors, vendors, and clients.
• Draft meeting minutes and update agendas for purchasing-related meetings.
• Communicate deliverables to project teams via email and transmit notes from the Contracts Manager to estimating and executive teams during bidding phases.
• Coordinate with internal teams, subcontractors, vendors, and clients to request necessary deliverables.
• Manage contract processing through DocuSign, including setup of new project templates.
• Handle physical contract copies in partnership with the Contracts Manager when needed.
• Verify that all documents comply with Path Construction’s internal standards and guidelines.
• Maintain and update internal tracking spreadsheets using Excel.
• Facilitate scheduling of meetings with internal stakeholders.
• Organize and maintain files within the company’s OneDrive system.

Qualifications

• Associate degree or higher educational qualification.
• Proficient use of Microsoft Office suite (Word, Excel, OneDrive) and PDF editing tools.
• Effective communication skills.
• Ability to manage multiple deadlines and projects simultaneously.
• Strong organizational, time management, and follow-up capabilities.
• Basic understanding of the commercial construction industry.

Compensation & Benefits

• Salary range: $50,000 - $80,000 annually.
• Eligibility for annual bonus program.
• Comprehensive insurance coverage including health, dental, vision, life, short-term and long-term disability.
• Participation in 401(k) retirement plan.
• Paid time off (PTO) benefits.
• Company-provided cellphone and computer equipment.
• Opportunities for professional growth through certifications and training.
• Access to financial and mental health support programs via third-party providers.
• Travel and entertainment discount benefits.