Back Office Manager

Role Overview

SeQure Technologies is looking for a proactive Back Office Manager with at least 3 years of experience. This role calls for someone who understands office administration well, has hands-on operations exposure, and can coordinate smoothly with different teams.

Back Office Operations

• Support internal workflows, maintain databases, and keep filing and records properly organized.
• Track office consumables and make sure supplies are reordered on time.
• Manage billing, invoicing, and budget-related tasks, including basic accounting support for payables and receivables alongside the finance team.
• Make sure internal procedures follow company policies and applicable regulations.
• Handle client follow-ups for unpaid invoices so payments are collected on time, and respond to client questions by email and phone about products, services, and solutions.
• Arrange and coordinate cheque collection schedules with clients and ensure the process is completed on time.

Office Administration

• Keep the workplace neat, well-organized, and productive for staff.
• Liaise with building management for cleaning, repairs, maintenance, and related services.
• Help maintain a safe working environment by following health and safety rules and supporting risk assessments when required.
• Manage calendars for meetings, events, and appointments for both management and staff.
• Oversee contract administration, including keeping trade licence, MOA, and other legal documents current and compliant.
• Track renewal dates, deadlines, and required amendments for company contracts and documents.
• Maintain records of company assets such as vehicles and employee-issued equipment like laptops and phones, and ensure handover documentation and allocation are properly completed.
• Monitor regular servicing, maintenance, and updates for vehicles and equipment.

HR Support

• Work with HR and PRO teams on onboarding and offboarding, making sure employees receive the required documents and equipment.
• Verify attendance records and support the payroll process.
• Coordinate employee engagement and wellness initiatives with HR.

Experience and Qualifications

• A background of 3 to 6 years in the UAE is required.
• A bachelor’s degree in a relevant discipline, or an equivalent mix of education and experience, is expected.
• Strong administrative capability is essential.
• Excellent spoken and written English is mandatory.
• The selected candidate must be able to join immediately.