Accounts Payable Officer

About the Company and Role

Alliance One Zambia Limited is a prominent agricultural enterprise dedicated to upholding excellence, integrity, and sustainable business principles. We are recruiting a qualified and highly organized Accounts Officer Payables to join our Finance department. This position is permanent and reports directly to the Financial Controller.

Key Responsibilities

• Manage accounts payable by reviewing supplier invoices for proper approval and cost allocation.
• Record approved invoices accurately in the creditor ledger for payment processing.
• Generate and analyze accounts payable ageing reports to identify upcoming payment obligations.
• Conduct supplier reconciliations and resolve any outstanding discrepancies.
• Address supplier inquiries promptly and maintain positive vendor relationships.
• Prepare payment proposals, payment advices, and all supporting documentation.
• Process and reconcile transport-related invoices from Operations, ensuring invoice validity and approvals before payment.
• Ensure timely payments to transport service providers as per agreed terms.
• Carry out general ledger reconciliations for accounts such as trade payables, advances, prepayments, accrued freight, and clearing accounts, investigating discrepancies as needed.
• Provide payroll support including processing employee advance deductions and related entries.
• Coordinate branch wage submissions and follow up on payroll requirements.
• Assist with statutory payments including PAYE, NAPSA, and Personal Levy, and compile employee benefits data required for payroll.
• Maintain and archive accounting records properly in line with statutory and company guidelines.

Required Qualifications and Experience

• Completion of Grade 12 with credits in English and Mathematics.
• ACCA Level II certification or ZICA Diploma.
• Full membership of the Zambia Institute of Chartered Accountants (ZICA) or Association of Chartered Certified Accountants (ACCA).
• At least 3 years of experience in Financial Accounting or a similar financial role.

Skills and Competencies

• Strong understanding of accounts payable procedures and journal entry processing.
• Proficiency in SAP financial software.
• Advanced skills in Microsoft Excel and Word.
• High attention to detail combined with numerical accuracy.
• Excellent communication, interpersonal, and organizational abilities.