Accounts Payable and Purchasing Administrator

About Irish Manufacturing Research (IMR)

Irish Manufacturing Research is a prominent Research and Technology Organisation delivering operations research, training, and consultancy services within four key sectors: Digitisation, Sustainable Manufacturing, Design for Manufacturing, and Robotics and Automation. With facilities in Dublin and Mullingar, IMR collaborates with global and local brands to facilitate advanced manufacturing by navigating emerging technologies and fostering high-impact collaborative research across Ireland's manufacturing sector.

What IMR Provides

• Opportunity to contribute to Ireland's national economic growth objectives
• Competitive compensation and pension benefits
• Supportive, flexible work environment featuring modern Innovation Centres
• A diverse workplace with a variety of personnel, technologies, and projects
• Dynamic team engagement and diverse stakeholder interaction
• Five weeks of annual leave

Role Overview

The Accounts Payable and Purchasing Administrator position is a fixed-term role for 23 months based in Rathcoole, Co Dublin. Reporting to the Finance Manager, this role manages day-to-day supplier invoice processing, payment runs, employee expense administration, and grant-related travel expense reporting. Additionally, it handles purchasing responsibilities including purchase order reviews, supplier onboarding, and compliance with procurement policies, playing a critical role in ensuring smooth financial operations and regulatory adherence at IMR.

Key Responsibilities

• Timely and accurate processing of supplier invoices, including batching, coding, and authorization checks
• Reconciliation of supplier statements and resolving discrepancies
• Maintaining compliance with internal financial controls and procedures
• Assisting the finance team with miscellaneous administrative and reporting duties
• Evaluating purchase requisitions to ensure compliance with approval limits prior to processing
• Maintaining precise supplier records and procurement documentation
• Monitoring adherence to public procurement guidelines and escalating issues to management
• Supporting supplier onboarding with necessary due diligence and approvals
• Coordinating and executing bi-monthly payment runs, preparing payment proposals, and obtaining necessary approvals
• Setting up payments through online banking systems
• Reviewing employee expense claims for compliance and assisting staff with submission procedures
• Reconciling credit card transactions and ensuring timely documentation submission
• Handling employee queries concerning expense claims
• Analyzing travel expenses and activity to support grant claims and facilitate audits
• Assisting in preparing documentation for grant submissions and compliance audits

Required Skills and Experience

• Bachelor's degree in Business, Finance, Accounting, or related discipline, or comparable experience
• Minimum of three years in Accounts Payable, financial administration, or bookkeeping roles
• Familiarity with public procurement regulations and internal approval workflows, preferably from purchasing or finance experience
• Strong communication skills in both written and verbal formats
• Ability to work autonomously and collaboratively within teams
• Well-developed organizational skills and meticulous attention to detail
• Capability to prioritize tasks and escalate urgent matters professionally
• Proficient with Microsoft Office, especially Excel and Power BI
• Experienced with accounting software, specifically Sage 50
• Access to a vehicle for occasional travel to the Mullingar office

Location and Working Conditions

The position is based in Rathcoole with a hybrid working schedule requiring presence onsite at least once per week. Candidates must reside in Ireland and travel occasionally between offices in Rathcoole and Mullingar, as well as to client sites.

Salary and Benefits

The role offers a basic salary ranging from €39,696 to €41,501 annually depending on qualifications and experience, complemented by employer pension contributions and five weeks of holiday.

Additional Information

Applicants must submit a current CV electronically by noon on Tuesday, 28th July 2026. Interviews are planned for the week starting 10th August 2026. IMR is committed to diversity, equity, and inclusion, welcoming applications from candidates of all backgrounds without discrimination. Recruitment processes are designed to be fair and unbiased.