Team Administrator

Role Overview

We have an exciting vacancy for a well-organized and proactive Team Administrator to join our Bayleys Northwest office in Auckland. This role supports the Branch Manager and an active sales team to ensure the office operates efficiently on a daily basis. Responsibilities span reception duties, administrative tasks, marketing coordination, and sales support, offering a diverse set of activities where each day brings something new.

Key Responsibilities

• Act as the initial contact for clients and visitors, delivering a warm and professional reception experience.
• Manage daily administrative duties including listings, sale and purchase agreements, auction paperwork, Property Suite processing, and support to sales.
• Keep property listings, databases, CRM platforms, and reporting tools current and accurate.
• Prepare submissions, vendor reports, presentations, meeting minutes, and marketing documents.
• Oversee marketing efforts such as property advertisements, social media posts, newsletters, website updates, printed materials, and promotional campaigns.
• Assist with auction preparations, open homes, community events, gifting programs, and office activities.
• Handle invoices, marketing budgets, and administrative paperwork while maintaining precise records.
• Coordinate with agents, solicitors, clients, suppliers, and internal teams to ensure smooth office functions.
• Maintain the office environment including supplies, meeting rooms and uphold the Bayleys branding standards consistently.
• Offer general administrative and operational assistance to the broader team as needed.

Candidate Profile

• Previous experience in administration or team support roles within dynamic, fast-paced settings.
• Excellent organizational capabilities with the skill to prioritize multiple tasks and meet deadlines efficiently.
• High attention to detail ensuring accuracy in all tasks.
• Effective communicator who values building relationships with both internal colleagues and external clients.
• Comfortable with technology including Microsoft Office and CRM tools; familiarity with Property Suite or real estate industry knowledge is a plus but not mandatory.
• Proactive with a positive mindset, capable of independently identifying solutions and taking initiative.
• Friendly and professional approach focused on customer service, willing to lend support wherever necessary.
• A collaborative team player who contributes positively to a high-achieving office atmosphere.

Why Join Bayleys?

This role offers the chance to be part of a leading New Zealand real estate company with a supportive and friendly team environment. It provides a varied role spanning administration, marketing, sales support, and office operations, playing a key role in the success of a busy branch office.