Site Administrator

About the Company

Ontario Transit Group (OTG), a collaboration between Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets, is driving the design, construction, and financing of the Ontario Line Southern Civil, Stations, and Tunnel package. This ambitious initiative involves six kilometers of tunnel work, multiple new and integrated stations across downtown Toronto, and is anticipated to be completed by 2030. The project is expected to create approximately 1,500 jobs during peak construction, while bringing substantial transit improvements and economic benefits to the region, including faster access to rapid transit and reduced congestion.

Role Overview

The Site Administrator plays a vital role within the construction team, overseeing administrative, logistical, and financial site operations to ensure workflows proceed efficiently and in compliance with standards. This position involves managing material deliveries, procurement tracking, workforce attendance records, and supporting budget management. The Site Administrator acts as the critical communication hub linking suppliers, procurement, and finance teams to ensure timely and accurate execution of site activities.

Key Responsibilities

• Verify incoming materials and equipment for quantity, quality, and timely delivery.
• Keep detailed delivery logs and promptly address any discrepancies or delays to relevant personnel.
• Manage paper-based documentation including delivery acceptance, equipment logs, permits, and safety talks.
• Coordinate site access, security clearances, and onboarding processes for workers and subcontractors.
• Maintain training and certification records such as WHMIS and Working at Heights.
• Assist project managers and superintendents with administrative support including orientation and staff training.
• Place and track purchase orders, following up regularly with suppliers to confirm delivery schedules.
• Organize and maintain purchase and delivery records, office supplies, and site office logistics.
• Collect and audit daily attendance sheets, accurately input working hours, and report inconsistencies to Human Resources.
• Assign expenses to correct budget categories and prepare monthly accruals for received goods/services awaiting invoicing.
• Collaborate with finance teams for accurate cost forecasting and adherence to budgetary constraints.

Qualifications

• Diploma or degree in Construction Management, Civil Engineering, Business Administration, or related fields preferred.
• Prior experience in construction management or site operations is advantageous.
• Proficient with Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong communication, interpersonal, and problem resolution skills.
• Excellent multitasking and prioritization abilities.
• Knowledge of Power BI reporting and system/ERP management considered assets.

Additional Information

• Salary range: CAD 65,000 to 75,000 annually plus benefits.
• Comprehensive benefits package including disability and dental insurance, extended medical coverage, optional RRSP matching, and discretionary bonuses.
• OTG promotes an inclusive, diverse, and employee-focused culture in downtown Toronto with initiatives supporting wellness, family events, continuous education, and career growth.
• Applicants will undergo AI-assisted screening followed by human review to ensure equitable evaluation.
• OTG is committed to diversity and equal opportunity, encouraging applicants from underrepresented and diverse communities. Accommodations are available upon request.

Application Notes

Only shortlisted candidates will be contacted for interviews. Agency submissions are not accepted.