Recruitment & HR Coordinator

About Quantum Space

Quantum Space is revolutionizing space mobility with advanced high-mobility spacecraft platforms designed for national security, civil, and commercial missions, offering unmatched flexibility and propulsion capabilities. The company emphasizes rapid development and iteration.

Role Overview

We are looking for a highly organized and proactive Recruitment & HR Coordinator to assist in talent acquisition and people operations. This role focuses on delivering an outstanding experience for candidates and employees by managing recruitment coordination, onboarding processes, HR documentation, and maintaining essential people systems. The position involves close collaboration with talent acquisition teams, hiring managers, candidates, and staff to ensure efficient HR and recruitment workflows in a dynamic, fast-growing environment.

Key Responsibilities

• Schedule and coordinate candidate interviews across multiple stakeholders and time zones using Microsoft Outlook.
• Handle communications with candidates throughout the recruitment lifecycle.
• Maintain candidate data, interview feedback, and hiring workflows within the Greenhouse system.
• Assist in job posting creation and management on various recruiting platforms.
• Support resume screening, candidate outreach, and general recruiting administration.
• Organize offer preparation, conduct background checks, reference verifications, and manage onboarding logistics.
• Facilitate new hire onboarding and orientation activities.
• Prepare, distribute, and maintain employment-related documents such as offer letters, onboarding packets, policy acknowledgments, and personnel files.
• Administer electronic signature processes using DocuSign and Adobe Acrobat Sign (Adobe Pro).
• Maintain employee records and HR documentation within BambooHR and associated systems.
• Assist with benefits administration and respond to employee inquiries.
• Coordinate employee engagement programs, training sessions, and company events.
• Generate recruiting and HR reports while ensuring data accuracy and integrity.
• Support compliance efforts, recordkeeping, and continuous HR process improvement.
• Collaborate closely with hiring managers and employees to provide outstanding service and support.

Qualifications and Skills

• 1 to 3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, or related administrative roles.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Experience scheduling interviews and managing calendars using Microsoft Outlook.
• Proficiency with Microsoft Office suite including Outlook, Word, Excel, and PowerPoint.
• Experience managing electronic signature platforms such as DocuSign and Adobe Acrobat Sign (Adobe Pro).
• Strong written and verbal communication abilities.
• Capability to multitask and meet deadlines in a fast-paced setting.
• Handling confidential employee and candidate information with discretion and professionalism.
• Strong problem-solving, administrative, and customer service skills.
• Availability to work onsite at Quantum Space headquarters in Rockville, Maryland.

Preferred Experience

• Familiarity with Applicant Tracking Systems like Greenhouse.
• Experience with Human Resources Information Systems such as BambooHR.
• Supporting onboarding, employee lifecycle management, and personnel record maintenance.
• Knowledge of employment documentation, compliance-related recordkeeping, and offer letters.
• Experience in startup, aerospace, defense, technology, or high-growth industries.
• Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or related fields.
• Involvement in employee engagement, training programs, or company culture initiatives.

Advantages of Joining

• Take ownership in building and strengthening the talent and people operations framework that drives company success.
• Contribute meaningfully to hiring and supporting talented individuals developing advanced space technologies.
• Gain hands-on experience across recruiting and human resources while collaborating with company leadership.
• Work across technical and business teams to support organizational growth.
• Receive competitive compensation, including salary, equity, and a comprehensive suite of benefits like medical, dental, vision, generous leave policies, FSA, 401(k) matching, and equity sharing.

Compensation

The estimated salary range for this position is $50,000 to $100,000 annually. Actual offers will consider factors such as experience, education, skills, and business needs. Equity grants are generally part of full-time compensation packages.

Additional Requirements

Applicants must comply with U.S. export regulations related to space technologies, including ITAR. Candidates must be U.S. citizens, lawful permanent residents, protected individuals under 8 U.S.C. 1324b(a)(3), or eligible for required Department of State authorizations.