Purchase Executive

Job Overview

We are seeking a Purchase Executive to manage procurement operations at our Delhi-NCR location. The candidate will be responsible for processing purchase requisitions, sourcing vendors, raising purchase orders, and ensuring timely delivery and compliance within our solar energy projects.

Key Responsibilities

• Receive and record purchase requisitions and indents from project sites and internal departments.
• Cross-check purchase requisition details against Bill of Quantities (BOQ), approved material lists, and budgets before processing.
• Obtain quotations from authorized vendors and prepare comparative analyses.
• Create and issue purchase orders upon approval and distribute them to vendors.
• Monitor order statuses, delivery schedules, and actively follow up with vendors to ensure prompt dispatch.
• Collaborate with logistics and transportation teams to facilitate material movement to sites, ensuring all Delivery Challan (DC) and Gate Pass (GP) documentation is in place.
• Verify Goods Receipt Notes (GRNs) with respect to purchase orders and delivery challans; promptly report any discrepancies such as shortages, damages, or incorrect items.
• Maintain and update vendor master data, rate contracts, and procurement records, both physical and digital.
• Work closely with the Accounts team to perform three-way invoice matching (purchase order, delivery/grn, and invoice).
• Assist in vendor evaluation, negotiate terms, and onboard new suppliers to enhance procurement efficiency.
• Compile and submit daily and weekly procurement status reports highlighting open purchase requisitions, pending purchase orders, and deliveries to the Procurement Manager.
• Ensure all procurement activities comply with company policies and statutory obligations, including GST and e-way bill regulations.

Additional Information

Salary: Between 23,500 and 25,000 INR per month.

Work Location: Delhi-NCR, India (On-site role).