Intermediate Clerk I

Overview

The Simcoe County District School Board is hiring an Intermediate Clerk I to support the Accounting and Purchasing department with a wide mix of administrative, clerical, and operational tasks. The role is centered in the mailroom and also includes reception support, print-shop coordination, purchasing-related work, and assistance with records and device administration.

Key duties

Reporting to the Assistant Manager of Accounting and Purchasing, this position helps keep the department running smoothly through record retention, JDE address book updates, purchasing and ordering activities, and coordination of print services. It also plays an important role in the daily handling of mailroom operations, front-desk coverage, and support for the organization’s multi-function device fleet.

Mailroom responsibilities include receiving, sorting, processing, and delivering incoming and outgoing mail and courier items, maintaining equipment and supplies, arranging bulk mailings, and helping ensure mail reaches the right people on time. The role also provides professional reception and switchboard coverage for both internal and external contacts.

Additional duties may involve monitoring and supporting multi-function devices across the organization, including tracking usage, coordinating repairs and maintenance, managing toner and paper stock, working with vendors, and helping users keep printing, scanning, and copying services working efficiently. Accounts payable and accounts receivable tasks may also be assigned within the department.

Working conditions

This is a full-time, permanent position based at the Purchasing office at the Education Centre in Midhurst, Ontario. The regular schedule is 8:30 a.m. to 4:30 p.m., for 35 hours per week. The assignment runs for 10 months and 10 days, covering the school year plus 5 days before school starts and 5 days after it ends. The role involves working under strict deadlines and may require lifting.

Compensation and benefits

The pay range is $25.85 to $30.04 per hour. Full-time permanent employees are required to participate in the OMERS Pension Plan, including employees who already receive an OMERS pension.

Application process

Applicants must submit a resume through the Apply to Education website by 12:00 p.m. on the closing date. Cover letters may be addressed to Jaclyn Kane, Assistant Manager - Accounting & Purchasing. Applications not received through the required application system by the deadline will not be considered.

Equity and accessibility

The board states that it is committed to dignity, individualization, inclusion, accessibility, and accommodation in line with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. It also emphasizes equitable hiring and encourages applicants from underrepresented groups, including Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQ+ individuals, and women.

Additional requirements

Applicants must agree to provide two professional references, including their current and most recent supervisor. Successful candidates will need to provide a satisfactory Vulnerable Sector Check before starting work and complete mandatory training modules before the first day of employment. The board also notes that only shortlisted candidates will be contacted.

Qualifications

A Grade 12 Diploma is required. Candidates should have strong interpersonal, customer service, problem-solving, and decision-making abilities, along with the capacity to work independently and as part of a team. Strong clerical and organizational skills are essential, as is proficiency with Microsoft Office tools such as Excel, Word, and Outlook. Experience with JD Edwards and familiarity with basic accounting principles would be an asset.

Other notes

The role may include any additional duties, responsibilities, or requirements contained in the official Job Fact Sheet for Intermediate Clerk I.