Human Resources Coordinator

About Purolator Inc.

As Canada’s premier integrated freight, package, and logistics provider for over six decades, Purolator has made delivering promises possible thanks to its dedicated workforce. The company emphasizes community impact, skill development, and team inspiration as core values.

Role Overview

We are looking for an organized and detail-focused Human Resources Coordinator to support Senior Human Resources Business Partners daily. This position suits someone who excels in a dynamic, fast-paced environment, juggling multiple priorities while ensuring that processes, deadlines, and stakeholder communications remain orderly and timely. The ideal candidate is dependable, team-driven, and provides behind-the-scenes support to maintain efficient HR operations.

Key Responsibilities

• Provide administrative and coordination assistance to Senior HR Business Partners to manage priorities, deliverables, and deadlines efficiently.
• Coordinate recruitment processes including candidate communications, documentation preparation, interview scheduling, and hiring tracking to ensure positive candidate engagement.
• Facilitate the onboarding and orientation workflows for new hires to foster smooth integration from acceptance to early employment phases.
• Maintain comprehensive and accurate employee records, trackers, reports, and related documentation.
• Support data collection, analysis, and reporting for workforce planning, recruitment, onboarding, and other HR initiatives using AI-enabled tools such as Microsoft Copilot to enhance reporting and insights.
• Develop, update, and format presentations, briefing documents, dashboards, and reports for HR Business Partners and business stakeholders with clarity and professionalism.
• Track critical dates and follow up on pending actions to ensure HR processes progress seamlessly and on schedule.
• Handle routine HR queries and nurture professional communication channels among HR, management, employees, candidates, and internal partners.
• Identify opportunities to refine and improve HR procedures, templates, reporting methods, and administrative practices.
• Cultivate effective collaborations within the HR team and with other internal stakeholders to support HR projects and deliverables successfully.

Qualifications and Experience

• Post-secondary credentials in Human Resources, Business Administration, or related disciplines, or comparable education and experience.
• Prior experience supporting HR functions, recruitment coordination, or related administrative roles is preferred.
• Exceptional organizational and time management capabilities to handle multiple tasks, adapt to varying priorities, and meet deadlines reliably.
• Strong communication skills with a customer-oriented, professional, and cooperative mindset.
• Meticulous attention to detail ensuring accuracy in employee data, documentation, and administrative processes.
• Comfortable leveraging data for reporting, trend identification, and informed decision support.
• Proficiency in Microsoft Excel for data management and report generation.
• Experience in preparing polished PowerPoint presentations targeting diverse audiences.
• Demonstrated use of AI-enhanced tools like Microsoft Copilot to boost productivity and support analytical tasks.
• Ability to exercise initiative, work autonomously, and maintain commitment amid competing demands.
• Maintains confidentiality and applies good judgment and professionalism handling sensitive information.
• Track record of establishing positive working relationships and effective collaboration within HR teams and wider business units.

Additional Information

Language Requirement: None.

Location: 530 - Corporate, Mississauga, Ontario, Canada

Working Environment: Office-based

Reports To: Senior Manager Human Resources

Purolator fosters diversity and inclusion as an equal opportunity employer and provides recruitment accommodations upon request. Use of AI tools supported by human oversight is part of the recruitment process for efficient candidate screening. Personal data is managed pursuant to privacy laws.

Our commitment encompasses providing a safe and supportive workplace, empowering employees and their families to succeed while making a positive impact daily.