Human Resource Administrator

Overview

We are seeking a well-organized Human Resource & Administration Officer to manage all facets of company administration including payroll, staffing schedules, policy enforcement, and fostering workforce harmony. This role acts as a vital operational link between talent acquisition, employee management, and compliance requirements.

Main Responsibilities

• Manage day-to-day office functions, oversee facility upkeep, and enforce safety procedures.
• Handle vendor partnerships, procurement activities, and maintain administrative budgets.
• Maintain confidential digital and paper employee records.
• Coordinate corporate travel, organize company events, and manage internal logistics.
• Develop, standardize, and monitor company policies ensuring alignment with labor laws.
• Conduct orientation sessions for employees regarding policy updates.
• Monitor adherence to workplace conduct codes, dress codes, and safety standards.
• Address employee grievances impartially, conduct confidential investigations, and mediate conflicts.
• Keep detailed records of disciplinary actions and resolved disputes.
• Oversee leave tracking for casual, medical, and statutory absences verifying eligibility and coverage.
• Create and manage employee shift schedules, arrange shift swaps, and monitor overtime.
• Collect and verify attendance and overtime data for payroll processing.
• Administer monthly payroll with accurate tax and statutory deductions.
• Coordinate salary payments with finance or banking partners and distribute payslips.
• Support the recruitment team by scheduling interviews and handling offer letter issuance.
• Facilitate onboarding processes including induction sessions for new hires.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• 2 to 3 years of experience in HR administration and payroll operations.
• Familiarity with payroll systems, attendance management software, and proficiency in Microsoft Excel.
• Strong knowledge of local labor laws, payroll taxation, and legal compliance.
• Excellent interpersonal mediation skills supported by emotional intelligence.
• Highly organized with the ability to manage complex shift schedules and hiring workflows.