Freelance Creative Operations Coordinator

About Klick Group

Klick Group is a multifaceted organization in life sciences encompassing Klick Health (including Klick Katalyst and btwelve), Klick Media Group, Klick Applied Sciences (including Klick Labs), Klick Consulting, and Klick Ventures. Established in 1997, Klick operates from various locations such as New York, Philadelphia, Saratoga Springs, Toronto, London, São Paulo, and Singapore. The company is renowned for its outstanding management, corporate culture, and workplace environment, promoting a culture of creativity, collaboration, innovation, and impactful results.

Creative Craft Overview

The Creative Craft team at Klick transforms ideas into vivid narratives through storytelling, design, and user experience. They integrate creativity with strategic thinking to produce culturally relevant and emotionally engaging work that simplifies complex healthcare concepts. Collaboration across disciplines is central to fostering engagement and meaningful communication.

Job Summary

This freelance role within the Creative Operations and Resourcing team involves working closely with the Senior Creative Resource Manager to ensure smooth process management. It suits individuals with a penchant for administrative tasks, strong organizational and communication capabilities, and a desire to contribute to a lively creative setting.

Contract Details

• Type: Freelance contract
• Weekly hours: Approximately 30 to 35 hours
• Initial contract length: 3 months with potential for extension
• Expected start: Late August or early September

Key Responsibilities

• Manage a high-volume invoicing workflow guaranteeing precision and punctuality.
• Provide backup support for Production Resource Management activities as necessary.
• Assist with administrative tasks related to the internal resource management system.
• Monitor and follow up on time entry submissions to ensure timely reporting.
• Offer administrative aid for weekly resource allocation meetings.
• Maintain and update documentation; organize filing systems and consistently manage folder structures.
• Proactively engage in various tasks to maintain effective and efficient operations.

Required Qualifications

• Excellent organizational abilities with high attention to detail.
• Proficiency in Slack, Zoom, and Google Workspace tools, including Gmail, Google Drive, Docs, and Sheets.
• Strong and professional written and spoken communication skills.
• A proactive approach, identifying needs and acting without prompt.
• Experience in a creative, agency, or operations context is advantageous.

Compensation Details

The hourly pay for this position ranges between 40 and 45 Canadian dollars. Actual compensation will depend on factors such as the candidate’s work location, skills, education, and relevant experience.

Inclusion Commitment

Klick fosters an inclusive culture that supports diverse perspectives and backgrounds. The company particularly encourages applications from historically underrepresented groups, including Black, Indigenous, and people of color, individuals with disabilities, and those from gender and sexually diverse communities or with intersectional identities. Klick is dedicated to ensuring an accessible recruitment and work environment; applicants requiring accommodations can request assistance to facilitate a positive application experience.