Executive Assistant

About the Role

We are collaborating with a prestigious international investment firm based in Munich to recruit an Executive Assistant to support a Senior Partner and their team. This role demands a proactive business partner approach, not just administrative assistance. You will work closely with a senior leader, optimizing their schedule, foreseeing priorities, and ensuring daily efficiency.

This position requires strategic and logistical expertise, including planning intricate international travel and scheduling meetings to maximize client and stakeholder engagement across various cities and countries. You will be instrumental in problem-solving, streamlining operations, and effectively extending the Executive's capabilities.

Key Responsibilities

• Delivering dedicated Executive Assistant support to a Senior Partner and two direct reports.
• Managing a demanding, dynamic diary involving multiple time zones.
• Coordinating complex international travel arrangements with an emphasis on maximizing client and business development interactions.
• Employing a strategic mindset to diary management to enhance efficiency and productivity.
• Organizing internal and external meetings, including investor and stakeholder engagements.
• Preparing presentations, briefing materials, and meeting documents.
• Handling expense management and other executive administrative duties.
• Serving as a trusted gatekeeper and primary contact for both internal and external parties.
• Forming a close working partnership with the Senior Partner by anticipating requirements and providing proactive solutions.
• Collaborating across teams within the broader international business framework.

Candidate Profile

• Proven Executive Assistant experience supporting senior individuals in private equity, investment management, financial services, consulting, executive search, or similarly fast-paced corporate sectors.
• Extensive expertise in managing intricate diaries and international travel arrangements.
• A forward-thinking individual who actively seeks more efficient work methodologies.
• Strong commercial insight with the confidence to prioritize, challenge, and offer constructive recommendations.
• Exceptional organizational capabilities complemented by keen attention to detail.
• Excellent communication skills and relationship management aptitude.
• Proactive, adaptable, and composed under pressure.
• Fluency in English is mandatory; proficiency in German is advantageous.

Compensation & Benefits

• Salary range of €75,000 to €90,000 depending on experience.
• Competitive bonus scheme along with an excellent benefits package.
• Hybrid work model requiring four days per week presence in the office.
• An opportunity to be a genuine business partner to a distinguished Senior Partner.
• Supportive, collaborative, and high-performing corporate culture.
• Prospects for long-term career progression within a growing international investment firm.