Executive Assistant to CEO

About the Role

This role supports the Chief Executive Officer (CEO) of a rapidly expanding digital healthcare company based in the United States. The Executive Assistant acts as a key strategic partner, managing the CEO's priorities, driving initiatives forward, and facilitating effective communication across the organization. The position integrates high-level executive support, project coordination, operational execution, and stakeholder relationship management within a mission-driven environment focused on leveraging technology to enhance access to quality healthcare.

Key Responsibilities

• Efficiently organize and manage the CEO's calendar, correspondence, meetings, travel plans, and daily logistics with utmost professionalism and confidentiality.
• Develop and prepare agendas, presentations, and relevant documentation for meetings involving internal teams and external partners.
• Monitor progress of strategic objectives by tracking tasks, deadlines, and action items to ensure alignment and timely completion.
• Serve as a liaison facilitating communication between leadership, internal teams, and external collaborators to foster cooperation and drive results.
• Assist in recruitment processes including scheduling interviews, evaluating candidates, and supporting hiring initiatives.
• Contribute to financial and operational duties such as expense monitoring, budget compilation, and managing administrative workflows.
• Provide continuous administrative support to enable smooth and productive daily leadership operations.
• Engage in special projects and operational improvements to support scaling and organizational growth.
• Handle sensitive and confidential business information with discretion, sound judgement, and professionalism.
• Identify and implement process improvements and tools to enhance efficiency for the executive and the wider team.

Candidate Requirements

• At least three years of experience delivering executive support to senior leaders, including CEOs or founders.
• Bachelor’s degree in Business Administration or a closely related field is preferred.
• Proficiency with Google Workspace and Microsoft Office products.
• Strong communication skills, capable of engaging professionally with diverse stakeholders both internally and externally.
• Excellent time management skills with the ability to prioritize multiple competing demands and operate autonomously.
• Meticulous attention to detail ensuring accuracy in all administrative and operational tasks.
• High emotional intelligence with professionalism and discretion in handling confidential matters.
• Adaptability and quick learning aptitude for new technologies, tools, and systems.
• Knowledge of project management and operational coordination software tools.
• Previous experience in startup or fast-growing business environments is advantageous.

Benefits and Work Environment

• Remote/hybrid work flexibility providing a balanced workplace structure.
• Competitive compensation package aligned with experience and qualifications.
• Equity opportunities commensurate with role and seniority.
• Flexible role responsibilities with the chance to influence company progress.
• Comprehensive medical, dental, and vision insurance coverage.
• 401(k) retirement savings plan with employer contributions.
• Generous paid time off policy.
• Experience working within a mission-driven organization focused on healthcare technology innovation.
• Exposure to executive leadership and involvement in high-impact strategic initiatives.

Additional Information

This vacancy is managed via a partner company responsible for applicant screening and follow-up proceedings. The employer uses AI-supported processes to quickly and fairly evaluate applicants against core criteria, ensuring an unbiased selection of candidates. Final hiring decisions and subsequent steps are taken by the employer. Candidate data is processed in compliance with data protection regulations, and automated tools support but do not replace human hiring judgments.