Executive Assistant (Part-Time)

Overview

PE Global is seeking an Executive Assistant to support a prominent multinational biotechnology company located in North Dublin. This position is offered on a part-time basis (50% workload, approximately 20 hours per week) under an initial 12-month contract with onsite work requirements.

Key Responsibilities

• Serve as the primary liaison for interactions with the SMR Vice President.
• Assist the AND Site Lead with daily site operational management.
• Perform a broad spectrum of administrative duties to enable the SMR Vice President to lead effectively, including managing schedules, agendas, minute taking, action follow-ups, and distribution of metrics.
• Create complex documents, reports, presentations, and correspondences.
• Engage in and manage special business projects involving collaboration with cross-functional teams.
• Facilitate employee-related events, communications, and recognition programs by organizing schedules, supporting meetings, tracking action items, and preparing presentation materials.
• Coordinate SMR-related events such as business meetings, off-site training sessions, team-building exercises, and conferences.
• Oversee arrangements for important internal and external visitors, including transportation, meeting logistics, and catering.
• Plan and book travel arrangements (flights, accommodation, car hire) for the SMR Vice President, considering timing, cost, and scheduling suitability.
• Provide support for AND site activities and act as a backup for the AND Executive Assistant.
• Act as the SAP Subject Matter Expert (SME) for Purchase Order processing.
• Manage site office supplies including order placements and payment processes.
• Participate in cross-functional site teams such as the Site Safety Team as required.

Essential Requirements

• Holder of a third-level qualification in business or a related field (NFQ Level 6).
• At least five years of experience in a similar executive assistant role.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
• Experience with SAP Purchase Order processing is beneficial.
• Familiarity with Time and Attendance and HR systems is advantageous.
• Strong time management skills with the capability to meet deadlines.
• Excellent verbal and written communication abilities.
• Highly organized with strong multitasking skills.
• Capable decision-maker with effective problem-solving skills.
• Excellent interpersonal skills with a demonstrated understanding of business acumen and a flexible, proactive work approach.
• Thorough knowledge of company policies and procedures.
• Ability to handle confidential information responsibly and work independently.
• Experience in managing confidential documentation appropriately.

Additional Information

Candidates must have the legal right to live and work in Ireland as visa sponsorship is not provided. Interested applicants should submit an updated CV and direct inquiries or applications via phone or email as specified by the recruiter.