Executive Assistant

About Luxe Supply Company

Luxe Supply Company is an established group focused on sourcing and distributing authenticated pre-owned luxury products. For almost ten years, the company has been a key wholesaler of genuine secondhand designer goods, serving a wide global clientele of retailers and consumers. Their main division, Luxe Supply Co., manages sourcing and inventory acquisition, primarily supplying top live-stream sellers in the luxury resale market. Additional brands under the company include Bolt, which operates direct-to-consumer storefronts on eBay, Whatnot, TikTok Shop, among others; Hosting Hub, which offers training for live sellers; itemIQ, an AI-driven listing and pricing software; and RYLOR, a line of proprietary leather products. With a strong emphasis on authenticity, value, and superior customer service, Luxe Supply Company has earned trust as a premier partner in the luxury resale arena.

Role Overview

This full-time, on-site Executive Assistant position is based in the New York City Metropolitan Area. The role entails delivering comprehensive administrative support to senior executives, including managing schedules, arranging meetings, coordinating travel itineraries, and compiling expense reports. Additional duties include overseeing communications, drafting and editing correspondence, and maintaining meticulous filing systems.

Key Responsibilities

• Manage executives' calendars, schedule appointments, and organize meetings effectively.
• Coordinate detailed travel planning and preparation of expense documentation.
• Handle incoming requests and prioritize tasks to ensure operational efficiency.
• Support project tracking and provide timely follow-ups across teams.
• Assist with creating presentations and drafting business reports.
• Maintain confidentiality in handling sensitive executive matters.
• Collaborate with various internal departments to facilitate smooth office functions.

Candidate Qualifications

• Proven expertise in executive-level administrative support and executive assistance.
• Strong organizational skills for managing meetings, records, and daily office operations.
• Accuracy in preparing and managing expense reports.
• Excellent communication skills to professionally engage with executives, colleagues, and external partners.
• Experience thriving within a dynamic, growth-driven business setting, preferably in retail, luxury brands, or e-commerce.
• Exceptional time management, problem-solving, and organizational competencies.
• Proficient in Microsoft Office and/or Google Workspace along with digital collaboration tools.
• Possession of a bachelor's degree or equivalent in business, administration, or related fields is preferred.