Events Coordinator

About CAPIC

The Canadian Association of Professional Immigration Consultants (CAPIC) is a non-profit organization representing licensed immigration consultants across Canada. It is committed to advancing the profession by providing leadership in professional development and advocating on immigration matters nationally.

Role Overview

The Events Coordinator is responsible for planning, managing, and executing CAPIC events from the initial concept through follow-up activities. This role collaborates closely with the Marketing and Communications team to oversee all event logistics, coordinate stakeholder communications, manage registration systems, and report on event outcomes to ensure alignment with CAPIC's strategic goals. This is a full-time remote position offering a dynamic work environment.

Key Responsibilities

• Define event requirements and expectations for a variety of CAPIC functions.
• Coordinate with service providers, vendors, exhibitors, and relevant stakeholders during event planning to ensure all elements are arranged.
• Handle all logistical aspects of events, both virtual and in-person, including setup, teardown, virtual hosting, green room management, and post-event procedures.
• Collaborate with volunteers to ensure event execution meets high standards.
• Manage event registration, monitor registrant responses, and work with Communications to promote events effectively.
• Engage with sponsors, guests, speakers, and attendees to support ongoing communication efforts.
• Gather and organize all event materials such as graphics, presentations, and speeches.
• Conduct final quality inspections on event days to maintain CAPIC’s quality standards.
• Partner with the Events Manager and Marketing & Communications teams to drive event marketing initiatives.
• Serve as the primary contact for event information requests.
• Oversee registration system maintenance, monitor participant data, and reconcile records.
• Track event budgets, monitoring expenses and revenue streams.
• Lead post-event activities, including follow-up communications and survey distribution to participants and stakeholders.
• Contribute to strategies aimed at increasing event attendance and revenue.
• Analyze event performance to identify improvements and provide feedback for future planning.
• Carry out additional tasks assigned by the CEO.

Qualifications and Skills

• Associate’s or bachelor’s degree preferred in Event Management or a related discipline.
• Outstanding communication abilities coupled with a meticulous attention to detail.
• Capable of working autonomously within collaborative, dynamic team settings.
• Effective time management and prioritization skills to meet tight deadlines amid multiple tasks.
• A collaborative team player mindset with a competitive drive to achieve team objectives.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint), social media tools, and digital communication platforms.
• Experience using AI technologies like Claude and Copilot to optimize event planning, communications, and administration.
• Previous experience in a similar event coordination capacity.

Compensation and Benefits

The annual remuneration for this role is $55,000, inclusive of salary and incentives. Employees are eligible for health benefits and an employer-matched RRSP contribution program.

How to Apply

Applicants should submit their resume and cover letter to the CEO's email, referencing "Events Coordinator" in the subject line.