Assistant, Music

About MUSIC·TEAM

MUSIC·TEAM is a premier global agency representing leading artists across diverse genres, specializing in live performances, tours, brand collaborations, and more. We focus on long-term career development and work closely with artists to broaden their audience and strengthen their worldwide impact. MUSIC·TEAM is a division of THE·TEAM, a global powerhouse operating at the juncture of sports, music, and entertainment, serving talent, brands, and properties worldwide. With headquarters in Los Angeles and offices in 28 countries and over 70 cities including New York, London, Nashville, and Sydney, THE·TEAM is a truly global organization.

Key Responsibilities

• Maintain accurate artist contact details and deal records within a specialized CRM booking platform.
• Regularly update client biographies, riders, and marketing collateral.
• Input offers and pertinent event details into the CRM system.
• Prepare and issue contracts for confirmed bookings and manage contract revisions as needed.
• Monitor outstanding contracts and follow up to secure signatures.
• Compile and dispatch artist itineraries.
• Generate invoices for show-related payments such as deposits and balances.
• Record settlement figures in CRM and coordinate with accounting for statement generation.
• Track unpaid deposits and collaborate with finance to ensure timely receipt of funds.
• Manage immigration documentation including Certificates of Sponsorship.
• Coordinate tour announcements and manage ticket sales, communicating with promoters and artist teams regarding ticketing and promotional materials.
• Schedule and confirm meetings, maintain calendars for agents and internal artist engagements.
• Handle incoming calls on agents' behalf.
• Arrange business travel for agents as required.
• Submit agent expense reports accurately.
• Organize guest lists for shows and festivals.
• Undertake additional duties as assigned.

Required Skills and Experience

• Prior experience in a Music Assistant capacity.
• Strong organizational abilities.
• Excellent communication skills.
• Proficiency with CRM systems, Microsoft Outlook, and Word.

Equal Opportunity Statement

THE·TEAM is committed to providing equal employment opportunities without discrimination on grounds including race, sex, religion, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.