Administrative Assistant

Overview

Batterjee Medical College is looking for an organized, proactive, and professional Administrative Assistant to provide comprehensive support to the HR Director and the Human Resources Department. The role involves facilitating administrative operations, managing schedules, handling confidential records, and ensuring smooth handling of HR activities and communication flows.

Key Duties and Responsibilities

• Directly assist the HR Director with administrative tasks.
• Manage calendars, appointments, meetings, and departmental planning.
• Draft correspondence, reports, presentations, meeting agendas, and minutes.
• Organize and maintain confidential HR records and documentation securely.
• Arrange travel, events, and other departmental activities as necessary.
• Act as the primary contact point for internal and external HR communications.
• Coordinate schedules for meetings, interviews, onboarding sessions, and HR programs.
• Track action items and ensure timely completion of assigned tasks.
• Facilitate communication between HR and other organizational departments.
• Maintain accurate HR filing systems and ensure compliance and confidentiality in handling employee information.
• Review and prepare HR documents, memos, and reports for accuracy.
• Monitor office supplies and handle administrative needs to support departmental efficiency.
• Contribute to HR projects, reports, and process improvements.
• Perform any other administrative duties delegated by the HR Director.

Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration, Human Resources, Management, or similar disciplines.
• Between 1 and 3 years of experience in administrative support, executive assistance, or office administration.
• Prior experience working with senior management or within HR departments is advantageous.

Essential Skills and Competencies

• Exceptional organizational and time management abilities.
• Effective written and spoken communication skills in both Arabic and English.
• High standards of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail with an emphasis on accuracy.
• Capacity to juggle multiple priorities and meet tight deadlines.
• Excellent interpersonal skills and ability to manage stakeholder relationships.
• Integrity, discretion, and trustworthiness.
• Professional communication and reliability.
• Adaptability, initiative, teamwork, and a service-oriented approach.