Virtual Executive Assistant

Overview

This is a fully remote role for a Virtual Executive Assistant who can provide senior-level administrative, coordination, and organizational support. The position suits someone who stays highly organized, works proactively, handles several priorities at once, and maintains a professional level of confidentiality at all times. In this role, you will support leadership by keeping schedules under control, managing communication, coordinating follow-ups, and making sure important tasks move forward smoothly.

Key Responsibilities

• Oversee executive calendars by arranging meetings, appointments, and reminders.
• Monitor incoming emails and other messages, responding or redirecting when appropriate.
• Draft and maintain clear, professional communication on behalf of leadership.
• Coordinate internal and external correspondence to keep information flowing efficiently.
• Keep track of tasks, deadlines, and priorities so work is completed on time.
• Follow up on action items arising from meetings and ongoing communication.
• Support daily administrative processes and workflow organization.
• Record activities accurately and maintain proper tracking of work items.
• Manage meeting preparation, including agendas, documents, and virtual meeting setup.
• Capture meeting notes and share summaries or action points afterward.
• Organize travel arrangements, lodging, and itineraries when needed.
• Ensure scheduling choices align with executive priorities.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain orderly digital records and file structures.
• Assist with data entry and information-handling tasks.
• Keep documents accurate, accessible, and well-organized.

Required Qualifications

• Excellent spoken and written English communication skills.
• Prior experience in administration, executive assistance, or coordination is preferred.
• Strong ability to organize work and manage time effectively.
• Comfortable handling confidential information with discretion and professionalism.
• Able to juggle multiple assignments and competing deadlines.
• Familiar with digital tools, calendars, and online collaboration platforms.
• Strong eye for detail and practical problem-solving ability.
• Self-driven and capable of working independently in a remote setting.
• Flexible and able to adapt quickly when priorities change.

Benefits

• Pay that is competitive and aligned with experience.
• Performance-linked incentives and recognition.
• Flexible work setup with remote working.
• Opportunities to build your career and grow professionally.
• Training and development support to strengthen your skills.
• A collaborative, encouraging team environment.

Additional Information

This opportunity is based in Friesland, Netherlands, but the work mode is fully remote. The organization emphasizes a supportive and professional remote culture where the selected candidate can contribute to executive operations while continuing to develop professionally. Relevant search terms associated with this role include executive assistant, virtual assistant, remote administration, calendar coordination, executive support, task coordination, meeting scheduling, travel planning, document handling, communication support, time management, and business operations.