Job description

Job Overview

Cherished Ceremonies Weddings, a leading wedding planning and event coordination firm, is looking for a highly organised and proactive Virtual Assistant to join their team remotely within the United States. This full-time role offers a great chance to support a creative team in delivering personalised and memorable events. The successful candidate will serve as the administrative backbone, enabling planners to focus on outstanding client experiences.

Key Responsibilities

Manage and organise planners' calendars, schedule client and vendor meetings, and facilitate appointments.
Handle email communications, including prompt responses to initial client inquiries.
Research, reach out to, and coordinate with vendors to expand and maintain trusted partner relationships.
Prepare, send, and track client contracts, proposals, and invoices promptly.
Maintain accurate and up-to-date client records within the CRM system.
Develop and oversee detailed event timelines, checklists, and planning documentation.
Support the team with administrative tasks such as data entry and document preparation.
Assist in scheduling and preparing content for social media channels.

Qualifications and Skills

Demonstrated experience as a Virtual Assistant or in a comparable administrative role.
Exceptional organisational abilities, multitasking capacity, and time management skills.
Excellent written and verbal communication skills with a professional and approachable attitude.
Proficient with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
Capable of working independently with minimal supervision and taking initiative.
Committed to discretion and confidentiality when managing client data.
Experience in weddings, events, or hospitality industries is highly advantageous.
Familiarity with project management tools (e.g., Asana, Trello) and CRM platforms is a plus.

Benefits

Competitive hourly pay ranging between $26 and $39 USD.
Fully remote work arrangement offering flexibility and convenience.
Opportunity to be a key member of a passionate, creative team.
Participation in crafting beautiful, unforgettable celebrations for clients.