US IT Finance & Accounts Executive

About the role

We are hiring a meticulous Finance & Accounts Executive for a US IT staffing environment. This position will focus on accounting operations, payroll handling, invoicing, reconciliations, collections, and financial reporting. The right candidate should understand US staffing finance workflows and be comfortable working hands-on with QuickBooks and ADP.

Key responsibilities

• Oversee day-to-day Accounts Payable and Accounts Receivable activities.
• Create, check, and send client invoices, and process vendor payments accurately and within deadlines.
• Carry out reconciliations for bank accounts, payroll, credit cards, and the general ledger.
• Review ageing reports and actively follow up on pending customer payments.
• Run contractor and employee payroll through ADP.
• Examine consultant timesheets and manage payroll approval coordination.
• Resolve billing mismatches and handle payment concerns raised by clients and vendors.
• Keep accounting entries and financial files complete, accurate, and well organized.
• Process employee reimbursement claims and expense statements.
• Assist with monthly and annual closing work.
• Prepare financial statements, cash flow summaries, MIS reports, and management reporting packs.
• Support internal and external audits while following accounting and compliance requirements.
• Maintain W-9 documents, vendor master data, tax-related records, and contractor payment files.
• Monitor client collections, contractor payouts, and overdue receivables.
• Work closely with HR, Operations, Recruiters, and Management to keep finance processes running smoothly.

Requirements

• 3 to 5 years of experience in US IT staffing or IT services finance and accounting.
• Practical, working knowledge of QuickBooks and ADP is required.
• Strong exposure to AP, AR, payroll processing, billing, invoicing, reconciliations, and collections.
• Experience in preparing financial reports and maintaining accounting records.
• Good analytical ability, numerical accuracy, and problem-solving skills.
• Clear communication and strong interpersonal skills.
• Advanced Excel skills and comfort with accounting software.
• A bachelor's degree in Commerce, Finance, Accounting, or a related discipline is preferred.
• Prior experience in the US staffing sector is mandatory.
• Understanding of US payroll, contractor billing, basic taxation, and financial compliance will be an advantage.

Additional information

This role is based in Hyderabad, India. The employer is Mergen Corporates, a global information technology and consulting company focused on digital transformation solutions, founded in 2016 and headquartered in Houston, Texas. The company delivers customized technology platforms, cloud services, and software solutions for enterprise clients across industries. Eligibility for this role is open to any graduate.

Tools and systems

QuickBooks, ADP, Microsoft Excel, accounting software, and standard finance/reporting systems are central to this position.