Team Member - Accounts Payable

Role overview

This position focuses on end-to-end accounts payable operations, accurate invoice handling, payment execution, reconciliations, fixed asset support, employee reimbursements, and month-end reporting. The role also calls for process improvement, stronger controls, and support during audits.

Invoice processing and payments

• Track invoices closely from receipt through system posting and make sure they are processed correctly.
• Carry out daily invoice payment runs with a high level of accuracy.
• Monitor general ledger balances and any advances outstanding.
• Prepare a dashboard of open items along with a clear action plan.
• Assign ownership for unresolved items, follow up until closure, and ensure issues are fully completed.
• Put process notes, SOPs, and SLAs in place so reconciliations are completed within the required timelines.

Fixed assets, branches, and reimbursements

• Ensure CWIP is capitalized on time.
• Manage branch-related expenses, asset movements, and any pending items that need closure.
• Process employee reimbursements accurately and provide reporting dashboards on expenses.

Month-end closing, accruals, reconciliations, and audits

• Prepare GL reconciliations in line with company standards and monitor ageing balances.
• Collect accrual details, ensure accruals are booked as per process, and report on them.
• Prepare month-end expense reports and respond to senior stakeholders’ queries on expense management.
• Build and share dashboards with stakeholders in a timely manner.
• Maintain complete audit trails for all reconciliation work.
• Support the team during statutory audits.

Process improvement and controls

• Keep reviewing open items, identify root causes, and work on permanent fixes.
• Revisit existing processes and controls to strengthen them from an IFC, statutory audit, and internal audit perspective.

Automation

• Identify opportunities to automate system reconciliations and bank reconciliations.
• Strengthen system controls so that the required control environment is maintained across processes.