Strategic Executive Assistant to Founder - Hedge Fund

Overview

Our client, a prestigious hedge fund based in New York City, is looking for a highly skilled Senior Executive Assistant to provide comprehensive support to their Founder. This role uniquely blends Executive Assistant, Personal Assistant, and operational duties to enhance order, efficiency, and precision in a demanding environment. The successful candidate will bring an operationally focused mindset and previous experience supporting senior leaders in finance, consulting, investing, public markets, or rapidly expanding technology sectors.

Key Responsibilities

• Manage daily operations and calendar with a proactive 24–48 hour outlook on priorities, meetings, and deliverables to ensure flawless execution.
• Compile research materials, organize notes, summarize meeting results, and oversee follow-ups essential to investment processes.
• Maintain seamless coordination among diverse stakeholders and ensure continued progress on major projects.
• Develop and deploy scalable organizational systems to optimize the Founder’s time management, priority setting, and decision-making processes.
• Act as an accountability partner by guaranteeing follow-through on agreed commitments and priorities.
• Maintain clear centralized project and initiative overviews.
• Coordinate personal and family schedules, including children’s activities, commitments, and travel logistics with care and precision.
• Supervise high-level personal financial tracking, including bill payments and related logistics.
• Research and manage lifestyle design tasks such as travel planning, home projects, and household organization.

Qualifications and Skills

• A minimum of five years supporting senior executives as an EA within finance or a high-growth technology firm.
• Experienced in both business and personal assistance at an executive level.
• Strong systems-oriented and technologically proficient with advanced Excel skills and the ability to leverage AI tools for workflow enhancements.
• Exceptional communication abilities, both written and verbal.
• Demonstrated project management expertise and prioritization skills.
• Innately organized with a process-driven approach.
• Capable of serving as a dependable accountability partner.
• Thrives in intellectually challenging, rapid-paced professional environments.
• Mature and tactful in handling sensitive situations.

Additional Highlights

• This position offers the unique chance to work closely with an influential Founder, contributing strategically to the growth and success of the organization.

Location and Compensation

The position is located onsite in Midtown, New York City. Compensation ranges from $150,000 to $180,000 annually, accompanied by a bonus and benefits package. Final salary will be based on the candidate’s skills, experience, and expertise.