Specialist, Recruitment

About Athena

Athena helps high-achieving leaders unlock more impact by using delegation as a force multiplier. The company combines proven delegation coaching technology with a strong support team based in the Philippines and Kenya, enabling ambitious clients to gain more leverage, save time, and achieve bigger results in both work and life.

The people Athena supports are founders, CEOs, executives, and other leaders with major accomplishments across business, public service, venture capital, professional sports, and endurance and competitive events. Joining the team means contributing to a mission that supports exceptionally driven clients in reaching ambitious goals.

Role Summary

The Recruitment Specialist will manage end-to-end hiring activities, from sourcing and screening candidates to coordinating interviews, extending offers, and supporting onboarding. The role also involves stakeholder coordination, ATS management, reporting, and continuous improvement of recruitment systems and practices.

Core Responsibilities

• Oversee recruitment workflows, candidate handling, stakeholder coordination, sourcing, offers, onboarding, and reporting.
• Partner closely with hiring managers to clarify role requirements and gather complete job details using the company template.
• Capture all essential information for each role, including the position summary, duties, success metrics, candidate profile, hiring plan, and interview questions.
• Publish vacancies in the Athena applicant tracking system and use multiple sourcing channels such as job boards, social media, LinkedIn, employee referrals, and personal networks.
• Work with the Recruitment Marketing Specialist when promotional material is needed for sourcing campaigns.
• Review candidate pools, administer assessments or coordinate test administration, and conduct final interviews where needed.
• Prepare candidate profiles for qualified applicants and endorse suitable candidates to hiring managers.
• Coordinate interview schedules between candidates and hiring managers, send calendar invitations, and help ensure both parties attend on time.
• Communicate interview outcomes and hiring decisions back to candidates by email.
• Present job offers to selected candidates, route them for background checks through third-party partners, and move them into onboarding.
• Maintain ATS records accurately and consistently.
• Submit regular vacancy status reports and keep recruitment stakeholders informed.
• Forecast hiring needs across Athena departments and help build a strong employer reputation that attracts passive applicants.
• Develop and maintain applicant databases, job description libraries, and hiring plans for existing roles.
• Create basic skills tests for administrative and supervisory roles, as well as tools to assess leadership capability.
• Draft both rapport-building interview questions and structured behavioral questions for use by final interviewers.
• Stay current with headhunting methods, executive search practices, and recruitment trends.

Performance Measures

• Respond with a strong sense of urgency and close tasks efficiently.
• Manage projects effectively to support business goals.
• Submit reports and respond to emails promptly.
• Support strong 90-day retention for new hires.
• Meet hiring timelines of 30 days for non-working candidates and 60 days for working candidates.
• Keep cost per hire within the approved budget.

Stakeholders and Customer Focus

• Maintain a positive candidate experience throughout each stage of the recruitment process.
• Ensure hiring managers are satisfied with the recruitment process and outcomes for their roles.

Values

• Work collaboratively as one team with a shared vision and respect for professional diversity.
• Demonstrate integrity, accountability, and sound judgment in daily work.
• Treat applicants and clients with respect, sensitivity, and fairness.
• Bring enthusiasm, drive, and commitment to recruitment work.
• Communicate clearly and encourage open exchange of ideas.
• Continuously improve systems, service quality, and personal capability.

Candidate Profile

This role suits a motivated recruitment professional with strong persistence, excellent interpersonal communication, and the ability to manage multiple priorities. The successful candidate should be comfortable with sourcing passive talent, coordinating complex hiring processes, and working with hiring managers to deliver high-quality recruitment outcomes.

Additional Requirement

A police clearance is mandatory for successful candidates and must be readily available once the selected person has been identified.