Specialist I, Logistics - Fuel Delivery and Inventory Management

About the Company

Pilot Company operates one of the largest networks of travel centers with more than 30,000 employees across 750+ retail and fueling locations spanning 44 states and six provinces in Canada. Its energy and logistics division is a key supplier of fuel, featuring one of the biggest tanker fleets, supporting oil operations in major basins. The company's expertise spans supply chain and retail operations, logistics, transportation, digital innovation, construction, maintenance, HR, finance, sales, and marketing. Founded in 1958, Pilot remains committed to a people-first culture and community support.

Job Overview

This role focuses on managing fuel purchase orders and deliveries for designated company sites, aiming to prevent fuel shortages and maintain ideal fuel inventory levels while minimizing total costs.

Work Schedule

The work schedule alternates weekly between 3 and 4 days on a shift from 7 PM to 7 AM, offering extended days off (3 or 4 consecutive days) every week.

Key Responsibilities

• Coordinate planning, scheduling, and execution of fuel deliveries—handling hundreds of loads daily involving millions in fuel procurement.
• Evaluate driver staffing, carrier capacity, inventory levels, trucking expenses, and fuel prices to develop cost-efficient delivery plans that avoid outages and maintain optimum fuel stocks.
• Manage high call volumes to support drivers with dispatch issues by determining and communicating alternative delivery arrangements.
• Track store fuel tank volumes and forecast sales demand to prevent fuel shortages.
• Maintain tank inventory levels at par to enhance cash flow and leverage margin improvements through market timing arbitrage.
• Monitor spot market prices for gasoline and heating oil to optimize dispatch timing based on market fluctuations.
• Review driver Department of Transportation hour regulations and organize safe and efficient routing.
• Collaborate daily with various teams—including drivers, supply coordinators, store staff, and logistics coordinators—to align fuel purchasing and delivery with key performance targets.

Qualifications and Experience

• Minimum of a high school diploma or equivalent certification required.
• Bachelor’s degree in business, logistics, supply chain management, or engineering, or at least three years of experience in transportation dispatch or optimization.
• Intermediate proficiency in Microsoft Office applications.

Required Skills and Competencies

• Ability to perform well under pressure and make impactful financial decisions quickly.
• Strong analytical skills to assess multiple data inputs simultaneously.
• Capability to multitask and manage various projects successfully.
• Effective verbal and written communication skills.
• Strong problem-solving abilities and situational judgment.
• Ability to work independently as well as collaboratively within a team.
• Excellent organizational skills with attention to follow-through.
• Strong prioritization and time management capabilities.

Benefits and Additional Information

• Opportunity for career advancement in a large, stable, and leading industry firm.
• Weekly salary payments along with comprehensive medical, dental, and vision benefits.
• 401(k) retirement plan and flexible spending accounts available.
• Employee discount on fuel purchases.
• Tuition reimbursement programs to support continuous professional growth.
• Onsite fitness facility available.
• A culture emphasizing people-centric values where employee contributions are recognized and success is celebrated.
• This role requires legal authorization to work in the United States without employer sponsorship; immigration sponsorship is not provided.
• Pilot is an Equal Opportunity Employer committed to fair hiring based on qualifications and merit.