- Experience
- 4+ yrs
- Salary
- USD 55,000 – USD 55,000 / year
- Openings
- 1
- Posted
- 3 weeks ago
- Work mode
- In office
- Eligibility
- Professionals with at least 4 years of relevant experience supporting a founder, executive, physician, or other high-responsibility principal. Candidates should be able to work in person in Midtown Manhattan and handle confidential personal logistics with maturity and discretion.
- Resume
- Required to apply
Where you'll work
Job description
Role Summary
This is a structured, in-person position in Midtown Manhattan for a highly organized senior personal assistant who can manage detailed personal and lifestyle logistics for a founder who is also a physician. The role sits in a fast-moving, high-accountability environment and requires sound judgment, independent execution within set boundaries, and a strong commitment to confidentiality. The assistant will report to the Executive Assistant once that person is in place.
Working Style and Expectations
The right candidate should be emotionally steady, professionally mature, and comfortable handling direct feedback. Success in this role depends on staying composed under pressure, making thoughtful decisions, and solving problems proactively without needing constant direction. Discretion is essential, as the position involves close support to a founder in a sensitive environment.
Key Responsibilities
- Manage the founder’s calendar with forward planning and careful attention to detail.
- Organize travel arrangements within the United States and internationally.
- Coordinate scheduling and logistics for medical and wellness appointments.
- Handle communication and scheduling with household vendors and service providers.
- Arrange wardrobe support and personal service appointments.
- Oversee personal administration such as mail handling, purchases, and seasonal organization.
- Work smoothly in coordination with the Executive Assistant.
Experience and Requirements
The role calls for at least 4 years of experience supporting a founder, executive, physician, or other high-responsibility principal. Candidates should have a strong background in managing complex calendars and travel, along with excellent discretion and professionalism. Clear written and verbal communication is important, as is confidence using digital tools such as Google Workspace and iOS-based systems. A stable work history is also expected.
Compensation and Benefits
- Annual base pay of $55,000.
- Health insurance coverage.
- Quarterly performance bonuses of up to $5,000 each quarter.
- Formal compensation review after 12 months.
- Paid holidays and a defined PTO policy.
Application Note
Applicants are expected to submit a résumé and complete the screening questions provided. The hiring team is looking for serious candidates only.
Working Hours
The schedule is 35 to 45 hours per week, with on-site work required in Midtown Manhattan, New York City.
Additional Information
This is a full-time, in-office role supporting a business owner and doctor. The work requires a high level of reliability, discretion, and the ability to operate independently within clear guidelines.