Senior Manager/Manager, Project Coordination (3 Years Contract)

Project Coordination and Stakeholder Management

Take charge of aligning and consolidating updates, recommendations, and supporting information across various project teams and internal stakeholders. Serve as the central point for integrating inputs from diverse functions, ensuring unified and transparent project reporting. Facilitate smooth communication and information exchange between teams to aid decision-making and effective project execution.

Governance and Management Support

Assist in preparing and organizing materials for management, committee, and board meetings, such as the Projects Advisory Committee and senior management forums. Collate inputs into well-structured presentation decks, briefing documents, and detailed reports. Monitor decisions, feedback, and directives during these forums, coordinating subsequent tasks with relevant parties to ensure timely follow-up.

Meetings and Action Item Tracking

Handle the coordination of meeting agendas, preparatory reading materials, and documentation following discussions where necessary. Maintain oversight over action items arising from meetings, making sure responses and closures happen promptly. Engage with stakeholders to clarify data requests, resolve outstanding items, and manage document revisions.

Documentation and Reporting Responsibilities

Oversee the compilation, version control, and distribution of project-related presentations and documentation. Guarantee that information shared with senior stakeholders is accurate, consistent, and delivered in a timely fashion. Continuously seek improvements in the format and quality of project documentation to enhance clarity and effectiveness.

Candidate Profile and Requirements

• Possess a Diploma or Degree with relevant experience in project administration, coordination, or management support roles.
• Experience functioning within multi-stakeholder or matrix organizational environments.
• Preferably have exposure to management or governance reporting processes.
• Strong skills in coordination and managing stakeholder relationships.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent organizational skills with a proven ability to follow through on tasks.
• Proficient in both written and verbal communication.
• Capable of handling multiple priorities and meeting tight deadlines effectively.