Senior Executive Assistant

Role Overview

The Senior Executive Assistant will be responsible for managing the executive office, providing comprehensive support to a designated executive at Essa Al Sulaiti Law Firm in Doha, Qatar. This role demands handling a variety of critical tasks such as calendar coordination, meeting organization, confidential correspondence management, and extensive document preparation in both Arabic and English.

Key Responsibilities

• Oversee daily operations of the executive office and assist the executive with prioritizing tasks.
• Manage executive calendars including appointments, meetings, and travel plans ensuring effective scheduling.
• Handle sensitive communication and confidential information with utmost discretion.
• Draft, proofread, and follow up on professional correspondence, reports, presentations, and business documentation in Arabic and English.
• Organize meetings by preparing agendas, relevant documentation, and support materials.
• Record precise meeting minutes, maintain action item logs, and track follow-ups to ensure deadlines are met.
• Coordinate communication across management, departments, clients, consultants, and external parties.
• Maintain confidential electronic and physical filing systems with proper version control and easy retrieval.
• Assist in preparing policies, reports, dashboards, and project coordination efforts supporting institutional initiatives.
• Liaise with auditors, consultants, suppliers, service providers, as well as government and non-governmental organizations when necessary.
• Uphold confidentiality in all executive-level matters and perform additional duties as assigned by management.

Candidate Profile and Qualifications

• Possession of a Bachelor's Degree in Business Administration, Law, Management, Finance, Accounting, or related disciplines.
• A minimum of five years of relevant professional experience, with at least three years supporting senior executives or executive management.
• Fluent proficiency in both written and spoken English and Arabic.
• Demonstrated expertise in managing executive correspondence, organizing meetings, and preparing accurate meeting minutes.

Application Requirements

• Submission of a personal statement letter.
• Updated curriculum vitae (CV).

Additional Information

This position is within the legal services industry, specifically a law practice. The role is a full-time, onsite employment opportunity located in Doha, Qatar.