Senior Executive Assistant

Position Overview

The City of Pearland, TX invites applications for a full-time Senior Executive Assistant to oversee daily administrative functions within the City Manager's Office. The role demands high-level support aimed at enhancing office efficiency.

Compensation and Benefits

This position offers a salary ranging from $61,900 to $75,000 annually, depending on qualifications. The city covers all dental, long-term disability, and life insurance premiums for employees, along with most of the medical premiums for employees and their dependents. Additional benefits include participation in the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability coverage, access to the city's fitness center, employee assistance and educational programs, 11 paid holidays plus 2 designated holidays, paid vacation and sick leave, and a comprehensive wellness program focusing on physical, mental, and financial health.

About Pearland

Pearland is one of Texas's fastest-growing cities, prized for affordable housing, excellent schools, safe communities, and a high quality of life. It ranks among the safest cities in the state, with close proximity to downtown Houston—offering residents access to professional sports, world-class cultural activities, and recreational opportunities.

Work Culture

The city promotes a culture of continuous learning and growth, encouraging innovation, and fostering collaboration across departments to enhance organizational understanding at every level.

Key Responsibilities

• Provide comprehensive clerical support including drafting correspondence, greeting visitors, scheduling meetings both onsite and virtually.
• Act as the liaison and represent the City Manager's Office in internal meetings and communications.
• Manage communications for the City Manager's Office and the City Council, both internally and externally.
• Prepare and organize materials for the City Manager's Office and Council, including producing weekly and monthly publications.
• Take minutes during meetings and manage calendars, schedules, and travel arrangements for the City Manager and Council members, anticipating their needs.
• Assist with business administrative tasks such as invoice processing, purchase order management, payroll assistance, and expense reporting.
• Support planning and execution of departmental events.

Additional Duties

• Serve as a representative on internal committees from the City Manager's Office.
• Coordinate internal meetings and schedules, including coverage calendars for breaks and vacations.
• Manage record retention processes ensuring files meet retention policies and handle public information requests.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in business, political science, or a closely related field is required.
• At least six years of mid- to senior-level administrative or similar experience is necessary.