Senior Administrative Officer

About the Role

MAIR Group is searching for an organised and proactive Senior Administrative Officer to provide comprehensive executive, administrative, and coordination support to the CEO of Makani Real Estate. This pivotal position ensures efficient functioning of the CEO's office, diligent follow-up of critical business matters, and seamless collaboration among Makani Real Estate, internal departments, and MAIR Group shared services.

Key Responsibilities

• Deliver top-level executive and administrative assistance to the CEO of Makani Real Estate.
• Develop and prepare polished presentations, memos, reports, meeting agendas and minutes, as well as other executive documents.
• Monitor decisions, action items, approvals, and pending issues, ensuring prompt follow-up with relevant parties.
• Organize and maintain accurate records, filing systems, documentation, and sensitive corporate information.
• Create and manage Excel-based trackers, reports, data sheets, and other administrative documents.
• Function as the central liaison facilitating coordination within Makani Real Estate departments.
• Act as the primary contact point for collaboration between Makani Real Estate and MAIR Group shared service functions.
• Follow up on business matters involving Finance, Legal, HR, IT, Procurement, and other departments.
• Assist the CEO in scheduling meetings, managing business priorities, internal communications, and delivering key outputs.
• Represent Makani Real Estate in selected internal projects and cross-functional initiatives, particularly those related to IT and operational enhancements.
• Coordinate preparation and submission of approvals, supporting documentation, and management reports.
• Ensure thorough documentation, communication, and closure of main business issues.
• Support day-to-day administrative operations of the CEO's office to guarantee smooth functioning.
• Plan, organize and coordinate annual events, celebrations, and employee engagement initiatives across the organization.
• Effectively juggle multiple urgent tasks while preserving accuracy, professionalism, and confidentiality.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, Office Administration, or related disciplines.
• At least 5 years of experience in executive support, administrative roles, office management, or comparable positions.
• Experience supporting senior leaders such as CEOs, Managing Directors, or General Managers is strongly desired.
• Proficiency in both Arabic and English with excellent written and oral communication capabilities is mandatory.
• Strong skills in Microsoft PowerPoint, Excel, Word, Outlook, and other office software.
• Proven ability to prepare presentations, reports, memorandums, meeting minutes, and executive correspondence.
• Demonstrated expertise in stakeholder coordination, tracking actions, follow-up on approvals, and managing documentation.
• Capacity to handle confidential and sensitive information with integrity and discretion.
• Prior experience in real estate, property management, investment, or corporate group environments is an advantage.

Preferred Skills and Attributes

• Executive and CEO office administration support
• Advanced presentation and report creation skills
• Meeting documentation and action tracking proficiency
• Efficient approval coordination and follow-up
• Cross-departmental stakeholder management
• Strong expertise in PowerPoint and Excel
• Effective documentation and filing practices
• Office management and coordination
• Organizing employee engagement and corporate events
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple tasks simultaneously
• Maintaining high professionalism and confidentiality standards